Overview and Scrutiny Committee - Thursday, 13th September, 2018 7.00 pm - Agenda and minutes

To confirm the Minutes of the Meeting held on 19th July, 2018 (copy attached).

The minutes of the meeting held on 19th July, 2018  were agreed as a correct record.

To receive a report on the Council’s performance for Quarter 1 (May-June 2018). At the progress meeting, a number of areas of focus were identified for more detailed consideration. These were:

·         Crime and Disorder

·         Digital Strategy

·         General Data Protection Regulations

It is intended that further information will be available for the meeting. The quarterly monitoring report can be found here.

The Committee received a presentation from Mr. Jon Rundle, Strategy, Performance and Partnership Manager, on the Quarter 1 Performance Monitoring.

The Quarterly Monitoring Report provided information on how well the Council was performing, and allowed Members and Officers to identify issues on an ongoing basis. It was reported that at the end of Quarter 1, 85.2% of the actions were “green”, 14.8% “amber” and 0% were “red”. The Committee was apprised of the actions being taken on those that were “amber” and noted the reasons why certain projects were not on track to be achieved within the timescales set.

A project relating to the CCTV service and how it would be shaped going forward was raised as “amber”. The current service was provided in partnership with Hart District Council and was due to undergo a review of the current systems capabilities and likely needs for future proofing as part of the procurement process for a new maintenance contract. The Committee was advised that Hart had updated their cameras during the current contract but Rushmoor had taken the decision to continue with the existing cameras. This situation had made the procurement process for a new maintenance contract more complex and there was a slight delay. A meeting was scheduled for the following week to consider this matter. The Committee was concerned that the Council had taken the decision not to upgrade the cameras at the same time as Hart and requested that an update be given to explain the reasons behind the decision.

Since the last meeting, when the Committee had considered Quarterly Performance Monitoring, it was noted that a number of new measures had been added to the report. These related mainly to the SERCO contract and included data on service satisfaction, street cleansing, in particular missed bin collections and fixed penalty notices. Homelessness, walk in customers and staff absence data was also being included. The Committee also noted that data on the Council’s savings requirements had been recorded as part of the information provided. The Committee discussed  the savings requirement data and requested that more information on income generation, in particular that generated from property investment, should be added to the work plan.

The Chairman thanked Mr. Rundle for his presentation and welcomed Carrie Ryan, Community Safety Manager and Inspector Phil Mayne of Hampshire Police who were in attendance to provide a background to the crime and disorder figures held within the Quarterly Performance Monitoring Report.

The Committee was advised that there had been a continual decrease in crime rates over the past two years of about 1% despite all the “red” categories shown on the data provided within the report. Figures were skewed as crimes, such as burglaries, could take place over one to two nights; then  ...  view the full minutes text for item 11.

To note and confirm the appointments and arrangements for the following Task and Finish Groups:

·         Welfare Reform Task and Finish Group

·         SERCO Task and Finish Group

(1)          The appointments to the Welfare Reform Task and Finish Group for the 2018/19 Municipal Year were agreed as Cllrs M.D. Smith, Mrs D.B. Bedford, J.B. Canty, Veronica Graham-Green, Jennifer Evans and M.J. Roberts.

(2)               The appointments to the SERCO Task and Finish Group for the 2018/19 Municipal Year were agreed as Cllrs M.D, Smith, Mrs D.B. Bedford, J.B. Canty, Veronica Graham-Green, K. Dibble and C.P. Grattan.

It was noted that a briefing paper on Universal Credit would be circulated to Members the following week. Universal Credit was a significant and complex issue, which could generate an increase in case work for local elected Members.

To review the current work plan (copy attached).

The current work plan was noted.

Parking at the Aldershot Centre for Health and Property Investment would be considered at the next meeting of the Progress Group.