Policy and Project Advisory Board - Wednesday, 25th November, 2020 7.00 pm - Agenda and minutes

Venue: Virtual Meeting - live link below

Contact: Administrator, Adele Taylor  Tel. (01252) 398831, Email.  adele.taylor@rushmoor.gov.uk

Link: click here for the live stream

No. Item


MINUTES pdf icon PDF 75 KB

To confirm the Minutes of the Meeting held on 7th November, 2020 (copy attached).


The Minutes of the Meeting held on 7th October, 2020 were agreed as a correct record.


It was noted that an update relating to the Aldershot Transition Plan and current work within the town centres was appended to the work programme for reference.


Rowhill Management Plan pdf icon PDF 6 MB

To receive a report on the Rowhill Nature Reserve Habitat Management Plan 2020 to 2030 from Mr. Tim Mills, Head of Economy, Planning and Strategic Housing (copy attached).



Tim Mills, Head of Economy, Planning and Strategic Housing, gave a presentation on the Rowhill Nature Reserve Habitat Management Plan 2020-2030.


It was noted that, over the previous year, the Management Plan had been developed and refreshed, in conjunction with the Rowhill Nature Reserve Society (RNRS) and other partners, to cover the Reserve’s management over the following ten years. The ten-year Plan would be supported by an annual work plan.


A number of surveys had been undertaken during 2019/20 to establish what was present on the site which was made up of coppiced woodland, the Blackwater River, ditches, ponds and a bog, and meadow, scrub and heathland. The Surveys had also identified a number of species present on the site, including:


·         Badgers

·         Bats (5 species)

·         Birds (24 species)

·         Reptiles, a small population due to make up of the site

·         Amphibians, not varied at present but will be encourage more through habitat management

·         Invertebrates – not varied at present but a rare species of spider, the Pirate Spider, had been found

·         Flora/Woodland – a rich variety was present due to the varied terrain of the site


Members were informed on the vision for the Reserve, as follows:


“The vision for Rowhill Nature Reserve is to create a sanctuary for wildlife, allowing free open access for people to experience wildlife in a well-managed setting and to fulfil its function as a SANG.”


To support the vision there were a number of objectives, in particular:


·         Maintaining and enhancing the woodland/heathland/grassland

·         Managing the bog and enhancing the ditch and pond areas

·         Monitoring the species present and any effects caused by the Management Plan

·         Complying with health and safety requirements and other statutes

·         Management of paths and signage, including disable access

·         Management of non-native species, such as Rhododendron, Cherry Laurel and Variegated Yellow Arch Angel


The Board discussed the Plan and raised a number issues around boundaries, fly-tipping, the path network and signage. In response, it was noted that even though the Reserve lay within both Rushmoor and Waverley the site was owned and, therefore, the responsibility of Rushmoor. The site was designated a Site of Alternative Natural Greenspace (SANG) and Rushmoor benefitted from the housing that was developed and the subsequent funding which helped to maintain the site because of this. With regard to fly-tipping, it was noted that education was the best way of dealing with the issue, Rowhill visited schools and community groups and addressed fly-tipping issues and the Council supported this work on a wider scale. It was noted that incidents of other antisocial behaviour were few on the site and were dealt with individually.


The path network and signage improvements were welcomed but it was felt important to ensure disabled access was available without compromising the natural terrain of the site. The signage could be more informative and give a positive message regarding looking after the site


A discussion was also held on the data held on visitors to the Reserve, it was proposed that counters would be installed around  ...  view the full minutes text for item 22.


Supporting Communities Strategy and Plan pdf icon PDF 386 KB

To receive a presentation on the draft Supporting Communities Strategy and Plan which aims to address deprivation and inequalities in Rushmoor (copy attached).



The Board welcomed Andrew Colver, Head of Democracy and Community, Emma Lamb, Community and Partnerships Manager and Tony McGovern, Supporting Families/Strategy Coordinator, who were in attendance to give a presentation on the draft Supporting Communities Strategy and Plan, which aimed to address deprivation and inequalities in Rushmoor.


Rushmoor had had areas of deprivation for many years but, during this time, some areas have dropped out and others had been maintained within the Indices of Multiple Deprivation (IMD). Work has taken place over the years to help address these issues but change takes time. The latest IMD data had been reported to the Board in January, 2020. At that time, specific areas for action had been identified and the Action Plan sought to address those areas.


The Board was given an overview of the background to the development of the Plan. There had been a strong partnership working approach to develop the Plan and this had led to a better understanding of the work of different local groups and access to funding that would not have been accessible to the Council alone. Key Council services had also been involved alongside Member involvement and engagement. Through the work with partners, four priority areas had been identified, two of which focused on specific deprivation factors and two were Borough wide issues. The Plan would initially focus on these four areas but would be reviewed annually as priorities might change over time.


The four priority areas were:


·         Physical and Mental Health, including, smoking obesity self-harm, mental health issues within schools

·         Economic Hardship including, youth unemployment, impacts of COVID

·         Young People – cuts across all priorities and includes opportunities and aspirations for the younger population of the Borough

·         Connecting Communities including, reducing loneliness, the digital divide and isolation


A number of projects had been identified within the four priorities, some would be Council led and some led by partners. It was important to recognise that this was a partnership plan and there was a combined desire from all involved to work together to deliver change for the community and produce a Plan that was achievable, with local projects that would work and hopefully make a difference. The Plan was adaptable and data would be considered regularly so adjustments could be made to the work to fit community needs. The Plan would be resourced through the Council’s Community and Partnerships team, a range of partners and funding streams. The Council had a reserve fund of £100,000 and proposals within the Plan highlighted how some of those funds could be used. These included unemployment and skills development work for young people, work with the Clinical Commissioning Group (CCG) on addressing health and inequalities and pump priming local projects.


The Board were asked to share their views on the draft Plan and further comments would be accept over the following two weeks to inform the Report being prepared for the Cabinet meeting on 19th January, 2021. Additional consultation/engagement had also taken place with partners, the Portfolio  ...  view the full minutes text for item 23.



To discuss the Policy and Projects Advisory Board Work Programme (copy attached).


An update has been provided on the work taking place around the Town Centres following the item at the previous meeting on the Aldershot Transition and Recovery Plan (copy attached).



Additional documents:


The Committee NOTED the current work programme.