The Board received the Executive Director’s Report No.
ED1906 which provided the background to the End Violence at Work Charter and explained
its intended focus in response to the Notice of Motion considered at the
Council meeting in February. The Report
set out how the Council currently met the standards in the Charter and provided
some potential options for further action.
The End Violence at Work Charter was a campaign by Unison to
encourage employers in the community sector to take violence against staff
seriously and sign up to the Charter.
Incidents of violence and abuse were on the increase in these sectors
which prompted Unison to develop ten measures that they felt every employer
within the community sector should be able to support.
The Charter was not designed for local authorities
but the Motion requested that the Council recognised that its staff were its
greatest resource and must ensure all staff felt safe and secure in their place
of work. The Board was advised that the
Council had comprehensive policies and procedures in place to ensure the health
and safety of employees and Rushmoor’s Unison representative had confirmed that
they were content with the Council’s position.
The Report proposed a number of options for the Board to
consider to enable the Council to support the adoption
of the Charter by voluntary and community sector organisations operating in the
Borough. The Board supported the
following recommendations:
(1)
The Charter
would be raised at a future meeting of the Voluntary Sector Forum, Registered
Providers Liaison Meeting and as part of general discussion with the major
organisations that the Council supported financially;
(2)
The Portfolio Holder for Democracy, Strategy and
Partnerships would write to all voluntary and community sector organisations
and housing associations operating in the Borough, bringing their attention to
the Charter and encouraging them to sign up; and
(3)
Through the Procurement Strategy work, where
appropriate, when procuring services from voluntary and community sector
organisations, the Council should seek to ensure safety measures similar to those set out in the Charter were in place before
a contract was issued.
The Board agreed that the option to make signing the Charter
part of the Council’s commissioning/procurement process should be addressed at a later date if it was felt necessary.
The Board discussed the reporting and recording of incidents
and what training was available for staff.
It was requested whether training could also be made available to
councillors. It was agreed that guidance
on keeping safe and how to report incidents would be circulated to all
Members. An update on the number of
organisations that signed up to the Charter was also requested; to be reported
back to the Board.
Action to be taken
|
By whom
|
When
|
Raise the profile of the
Charter at future meetings of the Voluntary Sector Forum and Registered
Providers Liaison Meeting
|
Andrew Colver/ Zoe Paine
|
-
|
Send a letter from the
Portfolio Holder for Democracy, Strategy and Partnerships to voluntary and
community sector organisations and housing associations ... view the full minutes text for item 10.
|
11. |
STRATEGY FOR FUTURE INVESTMENT IN RELATION TO PLAYGROUNDS WITHIN THE BOROUGH PDF 58 KB
To further consider the approach
to developing a strategy for the future investment in playgrounds in the
Borough. In order to facilitate the discussion at the meeting Members are
provided with a number of key points to consider (paper attached).
Minutes:
The Head of Operational Services and the Parks Manager
attended the meeting to advise the Board on the points to consider when
developing the Playgrounds Strategy. The
information to be considered included:
·
Assessment of supply and demand;
·
Consideration of the hierarchy of supply of
Local Areas for Play (LAP) 100m distance or a minute walk; Local Equipped Areas
for Play (LEAP) 400m distance or a five minute walk;
and, Neighbourhood Equipped Area for Play (NEAP) 1km distance or a twelve
minute walk.
·
Compliance issues on the separation between
activity zones and equipment standards;
·
Sustainability issues from a financial and
environmental position; and,
·
The process for developing the strategy and
public engagement.
A number of the Board Members had
carried out independent visits to various playgrounds around the Borough and
provided feedback on their findings.
There was some discussion on the potential for other uses for some of
the playgrounds that appeared underused.
However, it was felt that each playground, and the area it served, would
need to be looked at individually with ward councillors and views of local residents should be sought. The views of the Board would be taken into
consideration in the development of the strategy.
The Board then took part in a workshop session to consider
the issues and provide feedback. It was explained that the Board responses
would be collated and, where there was a consensus, the information would be
incorporated into the draft strategy.
Where views differed, the Board would be provided with further
information at the following meeting. A
draft strategy would be developed and submitted to the 2nd September Progress
Group for comment and then be brought to the September Board meeting along with
any additional data.
The Chairman asked the members of the public in attendance
in the public gallery to leave the meeting during the workshop session.
Action to be taken
|
By whom
|
When
|
Develop a draft Playground
Strategy incorporating the comments from the Board for the 2nd
September Progress Group
|
James Duggin/ Andy Ford
|
2nd September 2019
|
|
12. |
WORK PROGRAMME
|
12a |
UPDATE ON PROJECTS PDF 59 KB
To receive an update on the Vision for Aldershot and
Farnborough 2030, Civic Quarter Masterplan, Aldershot Town Centre Strategy,
Leisure Contracts and Conservation Area Reviews since they were last reported
to the Board (paper attached).
Minutes:
The Board received an update paper on the vision for
Aldershot and Farnborough 2030, Civic Quarter Masterplan, Aldershot Town Centre
Strategy, Leisure Contracts and the Conservation Area Review. Clarification was requested on when the Civic
Quarter Masterplan would be reported back.
The Board was advised that it was not yet clear whether it would be
ready to report back to the September Board meeting but it would be included on
the Progress Group agenda when the initial draft was complete.
It was proposed that all projects should take the Climate
Change Strategy into consideration. It
was noted that a Climate Change Working Group had been established through the
Cabinet and it was requested that an update on their proposed work should be
provided on the next work programme update.
The Board noted the update.
Action to be taken
|
By whom
|
When
|
Provide an update on the Climate Change Working Group
proposed work on the next work programme update
|
Justine Davie
|
17th September 2019
|
|
12b |
WORK PROGRAMME PDF 139 KB
To discuss the Policy and Projects Advisory Board Work
Programme (copy attached).
Minutes:
The Board NOTED the
Work Programme.
|