Venue: Remote meting - please find the live link below
Contact: Administrator, Adele Taylor Tel. (01252) 398831, Email. adele.taylor@rushmoor.gov.uk
No. | Item |
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Minutes of the Previous Meeting PDF 73 KB To confirm
the Minutes of the Meeting held on 22nd October, 2020 (copy attached). Minutes: The minutes of the meeting held on 22nd October, 2020 were
agreed as a correct record. |
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Aldershot Town Football Club At the
meeting on 3rd September, 2020 the Committee received a presentation
by representatives of Aldershot Town Football Club Supporters’
Trust relating to issues affecting the operation and future of the Football
Club. At that time, it was agreed that the Chairman of the Football Club (Mr.
Shahid Azeem) would be invited to address the Committee on the matters that
were raised. Mr. Azeem will be attending this meeting and will also be
reporting on the current position in relation to the Football Club’s
operations. Minutes: Mr. Shahid
Azeem, Chairman, Aldershot Town Football Club, attended the meeting to give the
Club’s response to the representations made by the Aldershot Town Football Club
Supporters’ Trust at the Committee’s meeting on 3rd September 2020 and to
update on the current position in relation to the Club’s operations. Mr. Andrew Colver,
Head of Democracy and Community, reminded Members of the background to the
item. It was noted that at the Committee’s meeting in September, 2020, three
members of the Supporters’ Trust had raised some issues, in particular relating
to the conclusion of a new lease on the site of the Club in line with a number
of principles that had previously been agreed by the Cabinet, the approach to
engagement between the Club and the Supporters’ Trust and future development
options for the site. Following the meeting a report had been made to the Major
Projects and Property Portfolio Holder. It was agreed that the
item would be considered in two parts, firstly Mr Azeem would respond to the
issues raised by the Supporters’ Trust, this would then be followed by an
update on the current position of the Club. Mr. Azeem thanked the
Council for the support given to the Club over the years since he took over as
Chairman in 2013. It was noted that, through working with the Council, planning
applications were soon to be submitted for the regeneration of the Football
Club site and, should these be granted, the long term lease on the site should
also be granted. It was noted that the lease, once agreed, would be in the name
of the Aldershot Town Football Club. In response to the Supporters’ Trust
comments regarding the redevelopment of the site, Mr. Azeem explained that a
redevelopment company had been established to oversee the development plans for
the site, this allowed for any financial issues, which might occur, not to
impact on the operation of the Club. It was also acknowledged that the EBB
Stadium was no longer fit for purpose, due to the presence of asbestos, and
through the redevelopment of the site, a seven day a week operation could be
established, which would provide a basis to secure a sustainable future for the
Club. At the September, 2020
meeting, it had been reported that the Supporters’ Trust had been temporarily
suspended from the Football Supporters Association (FSA). As a result, measures
had been put in place by the FSA, most of which had been addressed, with the
exception of diversity awareness training for the trustees, due to COVID-19
restrictions. Mr. Azeem advised that since that time, a letter of apology acknowledging
the Trust’s errors which resulted in its suspension, had been written by the
Supporters’ Trust to the FSA and Mr. Azeem asked that this letter be made
public. One of the purposes of the Trust had been to raise funds to contribute to players’ wages (‘Cash for Shots’). In the past twelve months no contributions had been made by the Trust, ... view the full minutes text for item 26. |
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Performance Monitoring Approach Minutes: Rachel
Barker, Assistant Chief Executive, was in attendance to report on the work
which had been taking place to revise the current performance management
arrangements. It was noted that the new system was being developed and this
report would give a brief on the work undertaken and help shape performance
reporting in the future. A review
had been undertaken on how the Council collected and reported on progress
against the Council’s Business Plan projects and wider performance reporting. A
three-tier reporting framework had been developed and implemented at the end of
Quarter 2 in 2020/21 consisting of: ·
Key
Performance Indicator Dashboard – production of a graphical Key Performance
Indicator dashboard initially every quarter but more frequent going forward.
Comparable against previous years data. There would be an option for it to be
automated in the future giving real time information ·
Summary
Project Progress Report – builds on previous information provided but would
focus on exception reporting. It would provide a snapshot for the previous
quarter detailing projects not on budget or schedule. A RAG status would be
used but only red and amber would appear in this report ·
Detailed
Project Progress Report – Full report on all projects within the Business Plan.
To be published on the Council’s website at end of each quarter. It would show
more detail including risk, timelines, project manager detail etc. It was
advised that currently Quarter 3 was in the process of being finalised and would be presented at the March, 2021 meeting
of the Committee. Moving forward to 2021/22, the assumption would be to see
Quarterly reporting to the Committee, this could focus on specific areas or the
whole report and timings of meetings would be adjusted to fit more effectively
with the quarterly reporting. In response
to a query regarding indexing the Detailed Project Progress Report, it was
noted that this could be looked into for easier navigation of the document. It was agreed
that the full documents would be considered at the Progress Group Meeting prior
to the Committee’s meeting in March, 2021, to scope what would be presented to
the full Committee. The
Committee ENDORSED the new approach. |
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To review
the current Work Plan (copy attached). Minutes: The current
Work Plan was NOTED and an update was provided as follows. Cllr D. B.
Bedford gave an update on the work of the Register Providers Task and Finish
Group. It was noted that a recent meeting had taken place with Southern Housing
who were now responsible for The Crescent, Southwood and Mills House, North
Town. Members had been pleased with the outcomes of the meeting and the work
carried out since taking on these properties. The Group’s
next meeting was scheduled with A2 Dominion. It was noted that there had been a
number of issues raised that it was hoped would be resolved following the
meeting. It was
requested that a system similar to the pilot scheme set up by VIVID, to allow
Members emails to be addressed separately, could be provided by each of the
Housing Associations operating in the Borough. Members agreed that the system
had worked well with VIVID and rolling it out would be beneficial – this would
be raised for discussion with the local Housing Associations. Mr. Colver advised that a meeting of the Educational
Improvement Group would be taking place on 23rd February, 2021, at which County
Councillor Roz Chadd would
be present. The meeting would consider the impacts of COVID-19 and other
related matters. Arrangements
for the next meeting of the Highways Task and Finish Group with Hampshire
County Council had proved difficult. However, it was expected that a date would
be arranged in the next few weeks. Mr Colver advised on the proposed items for the next meeting
on 25th March, these were: ·
Cabinet
Champions activities – to receive a report from the three Cabinet Champions,
Cllrs Sue Carter, Peter Cullum and Jacqui Vosper on their activities during the
2020/21 Municipal Year ·
Air
pollution – to receive a report from Environmental Health Officers on Air
Pollution An item on the current work of the Housing Options Service was requested, taking into account the impacts of COVID-19 and unemployment levels. It was suggested that this could be picked up at the next Progress Group meeting. |