Venue: Council Chamber, Council Offices, Farnborough
Contact: Administrator, Adele Taylor Tel. (01252) 398831, Email. adele.taylor@rushmoor.gov.uk
Link: Click here for a recording of the meeting
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Minutes of the Previous Meeting To confirm the Minutes of the Meeting held on 24th October, 2024 (copy attached). Minutes: The minutes of the meetings held on 24th October, 2024 were agreed as a correct record. |
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The Leader of the Council will be in attendance to present the proposals for a Council Delivery Plan and a programme of work to develop a new Council Vision and Council Plan. The Strategic Priorities Report No. ACE2416 is attached for reference. Minutes: The Committee welcomed Cllr Gareth Williams, Leader of the Council who was in attendance to present the proposals for a Council Delivery Plan and a programme of work to develop a new Council Vision and Plan. The Leader set out the Council Delivery Plan Priorities, which had been approved by the Cabinet on 26 November, 2024. It was noted that the new administration were keen to put their stamp on the Council’s activities and would be approaching this via a two-step process. This process allowed for the Delivery Plan to be developed between December 2024 and February 2025, this process would be followed but the development of the Council’s Vision and Plan between February 2025 and December 2025. The priorities, approved by the Cabinet, were as set out below; · Skills, Economy and Business – the priority would aim to help promote access to skills development and training, enable working with businesses to attract and retain jobs and promote the development of our towns to meet the needs of businesses and residents. ·
Homes for All: Quality Living, Affordable
Housing – the priority was aimed at improving social housing performance,
would allow for intervention to improve the quality of private sector rented
accommodation, provide quality temporary accommodation, raise awareness of the
allocation of social housing, help to progress a new Local Plan and enable the
regeneration of Council owned brownfield land. · Community and Wellbeing: Active Lives, Healthier and Stronger Communities – the priority was aimed at ensuring all residents had access to opportunities for physical exercise through a new leisure centre in Farnborough, enabled a programme of community and cultural activities, addressed health inequalities and allowed for partner working to improve access to mental health support. ·
Pride in Place: Clean, Safe and Vibrant
Neighbourhoods – the priority was aimed at providing cleaner streets
through fly tipping initiatives, the work of the Cabinet Pride of Place
Champion and initiatives with partners to address long term issues of
anti-social behaviour (ASB). ·
Vision for the Future and Financial
Sustainability – the priority aimed to agree a collective vision for the
Borough, create an outcome led plan to deliver the vision, implement processes
and monitoring to ensure accountability, achieve financial sustainability and
embed a culture of continuous improvement. The Committee made a number of queries relating to the Plan, these included: · Homes for All – it was noted that some guidance had now been received from central Government, which would help with the development of the new Local Plan. It was proposed that evidence gathering would commence in 2025. In response to a question on population density, it was noted that homes were needed for residents already living in the Borough in overcrowded accommodation, the needs of the residents needed to be considered when developing the Local Plan. In response to a query regarding the improvement of private sector rented housing, it was noted that a Private Registration Scheme was being assessed for its viability and work was underway to determine the best way forward. Registered ... view the full minutes text for item 20. |
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To receive a presentation from Roger Sanders, Risk,
Performance and Procurement Service Manager and Rachel Barker, Assistant Chief
Executive on the Risk Management Policy (copy attached) and Risk Register (copy
attached). The Leader of the Council will be in attendance for this item. Additional documents: Minutes: The Committee welcomed Roger Sanders, Risk, Performance and Procurement Service Manager and Rachel Barker, Assistant Chief Executive who were in attendance, with the Leader of the Council, to provide a presentation on the Risk Management Policy and Risk Register. The Committee noted a summary timeline, since 2018/19, on how the management of risk had developed. In 2024 the Council underwent a Corporate Peer Challenge, the outcomes of which included recommendations relating to governance and clarity of Members’ roles and responsibilities. In the Autumn of 2024, officers undertook a review and update of the risk management policy, which took account of emerging Delivery Plan priorities, feedback from the Corporate Peer Challenge and recommendations from an internal audit. Following engagement on the revised policy with the Committee and other Members, it was proposed that the Cabinet would consider it at its meeting in January 2025. The two levels of risk registered were noted, these include a Corporate Risk Register and individual Service Risk Registers. Within the Corporate Risk Register sat the Strategic Risks, Standing Corporate Risks and escalated Service Risks. The Committee were apprised of the key risks, these included: · Strategic Risks - including economic conditions, poor health outcomes and the financial sustainability of public sector bodies · Standing Corporate Risks – including data breaches, insufficient funding to proceed with projects and financial sustainability · Escalated Service Risks – including failure to provide temporary accommodation and the Local Enterprise Partnership (LEP absorption into Hampshire County Council (HCC) The upcoming changes to the reviewed Policy were set out, these included, processes to map opportunities and threats, formalisation of the process for quarterly reporting, development of trend monitoring, development arrangements to identify risks that were an issue and development of a strategic level risk appetite in line with the Council Plan. During discussions the Committee queried who was responsible for risk in the organisation, it was noted that the revised Policy would make this clearer. However, the Cabinet played a central role in the monitoring of risk and Portfolio Holders were tasked with discussing risk and mitigation regularly within their areas of responsibility. In response to a query relating to identifying gaps in the Council’s Risk Registers, it was noted that services had a responsibility to incorporate any new legislation within their Service Risk Registers as appropriate. More generally cross references were carried out against global reporting and horizon scanning. With regard to the level of risk that was considered acceptable, it was advised that currently risk appetite was determined line by line within each service area, these are then considered by the Executive Leadership Team (ELT) and reported to Cabinet to agree the level of appetite. The development of a Strategic Risk Appetite would provide an overall view on risk going forward assisting the process. A request was made for Member training on cyber security, this would be pulled together and provided on an ongoing basis. It was also noted that the Cabinet Office provide some useful information to elected Members. In response to a ... view the full minutes text for item 21. |
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To consider the Work Plan for the 2024/25 Municipal Year (copy attached). Minutes: The Committee noted the current Work Plan and the items for the meeting on 12 December, which included the Citizens’ Advice Service Level Agreement Annual Report. |