Licensing Sub-Committee - Thursday, 17th October, 2024 10.00 am - Agenda and draft minutes

To appoint a Chairman for the 2024/25 Municipal Year.

RESOLVED: That Cllr A.H. Crawford be appointed Chairman of the Licensing Sub-Committee for the 2024/25 Municipal Year.

To consider resolving:

That, subject to the public interest test, the public be excluded from this meeting during the discussion of the undermentioned item to avoid the disclosure of exempt information within the paragraphs of Schedule 12A to the Local Government Act, 1972 indicated against such item:

Item                Schedule      Categories

No.                  12A Para.

                        Nos.

3                      1 and 3           Information relating to any individual or the                                financial or business affairs of any particular                           person (including the Authority holding that                                                        information)

RESOLVED: That, taking into account the public interest test, the public be excluded from the meeting during the discussion of the under mentioned item to avoid the disclosure of exempt information within the paragraphs of Schedule 12A to the Local Government Act, 1972 indicated against the item:

Minute           Schedule      Category

No.                  12A Para.

                        Nos.

3                      1 and 3           Information relating to any individual or the                                financial or business affairs of any particular                           person (including the Authority holding that                                                        information)

To consider the Executive Head of Operations’ Exempt Report No. OS2414 (copy attached) regarding an application for mobile homes fit and proper person registration in respect of Brookside Park, Hawley Lane, Farnborough.

Prior to the commencement of the meeting, Members were informed that there were instances where the redaction process had mistakenly allowed the identification of four individuals who had made representations. The five Members of the Sub-Committee each confirmed that the individuals were not known to them and that they had had no contact with them.

It was also clarified that some emails had circulated between Sub-Committee members and officers prior to the hearing. Copies of all of these contacts had been copied to the Legal Representative who confirmed that these were all concerning the process to be followed and none discussed the merits of the case. The Legal Representative did not, therefore, consider it necessary for these to be added to the agenda pack.

It was confirmed that two exempt appendices had been added to the agenda pack in respect of video footage that had been submitted and had been viewed by the Sub-Committee and extra information relating to the marketing of a property at Brookside Park that had been requested by the Sub-Committee.

The Sub-Committee went on to discuss the merits of the case and took into account all of the information provided in the agenda pack. It was agreed that Preliminary Decision Notices in respect of each of the applicants would be prepared and sent to the applicants, in accordance with the agreed procedure. These would set out the Sub-Committee’s decisions and reasons.