Corporate Services Policy and Review Panel - Thursday, 21st September, 2017 7.00 pm - Agenda and minutes

Venue: Council Offices, Farnborough

Contact: Panel Administrator: Marion Young  Email: Tel: 01252 398827

No. Item


Minutes pdf icon PDF 190 KB

To confirm the minutes of the meeting held on 29th June, 2017 (copy attached).


The Minutes of the meeting held on 29th June, 2017 were approved and signed by the Chairman.


General Data Protection Regulations

To receive a presentation from Diane Milton, Legal Services Manager, which will provide an update on the General Data Protection Regulations and the steps the Council is taking to address the changes.


The Panel welcomed Diane Milton, Legal Services Manager, who gave a presentation on data protection, in particular the General Data Protection Regulations (GDPR) 2016 which come into effect on 25th May, 2018.  The presentation covered the following:


·         Service Responsibilities

·         Training

·         Retention of Personal Data

·         Role of Data Protection Officer

·         Recent fines levied by the Information Commissioner’s Office

·         General Data Protection Regulations 2016

o   Steps being taken before effective implementation date

o   Rights of Individuals

o   Legal Basis for Processing

o   Privacy by Design

o   Contracts with Data Processors

o   Future Penalties


The Panel noted that Heads of Service were responsible for compliance with data protection legislation within their own service areas and that a cross-service working group had recently been set up to begin work on implementation of the necessary changes to comply with the new GDPR, including revisions to the Corporate Risk Register, in-depth training for the Data Protection Officer as well as resource implications.


The Panel asked that updates and/or training for all Councillors should be provided on their obligations under current and new data protection legislation.  The Panel agreed that data protection would be considered annually as part of the Panel’s Work Programme, with the next update in March 2018 in advance of the implementation date of the GDPR.


The Panel thanked Diane Milton for her detailed presentation and NOTED the update.



Work Programme pdf icon PDF 168 KB

To review the Panel’s updated work programme for the 2017/18 Municipal Year (copy attached), taking into account proposed items from members of the Panel.


The Panel considered the updated list of items for the work programme for 2017/18.  In addition to including a regular update on data protection, it was also noted that an update was due in 2018 on the Better Procurement Project.


The Panel noted that the meeting scheduled for 18th January, 2018 could potentially be used for a budget seminar for all Councillors.


Members were invited to put forward further potential items for the work programme which would be considered at the next mid-cycle meeting on 23rd October, 2017.


The Panel NOTED the work programme for 2017/18.