Venue: Concorde Room, Council Offices, Farnborough
Contact: Chris Todd, Democracy, Strategy and Partnerships on 01252 398825 or e-mail: chris.todd@rushmoor.gov.uk
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To confirm the Minutes of the meeting held on 2nd April, 2019 (copy attached). Minutes: The Minutes of the meeting of the Cabinet held on 2nd April, 2019 were confirmed and signed by the Chairman. |
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GENERAL FUND PROVISIONAL OUTTURN 2018/19 PDF 725 KB To consider Report No. FIN1920 (copy attached), which sets out the provisional outturn position on the General Fund (revenue and capital) for 2018/19, subject to audit. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet considered
Report No. FIN1920, which set out the provisional outturn position on the
General Fund (revenue and capital) for 2018/19, subject to audit. The Report set
out the General Fund Revenue Summary and revenue balances, with the principal
individual variations between the current approved estimates and actual
expenditure. The Cabinet was advised
that, in its original budget for 2018/19, the Council had set a savings figure
of £1.550 million, in addition to £325,000 of expected staff turnover savings.
It was reported that substantial savings of £867,000 had been achieved during
the first half of 2018/19 and this, along with further savings of £158,000
identified in a zero based budgeting exercise, had been incorporated into the
Council’s revised budget, as set out in Appendix A to the Report. The provisional outturn
showed an improvement in the Council’s financial position, with a net
underspend of approximately £2,233,065 against non-salary budgets. A summary of
the key variances between the provisional outturn position and the current
approved budget was set out in Appendix B to the Report. The net effect of the
variances was to increase the General Fund revenue balance to approximately
£3.251 million, which exceeded the top of the range of balances set out in the
Medium Term Financial Strategy (£1 million - £2 million). It was proposed to
transfer any amount over the £2 million upper limit for the General Fund to the
Stability and Resilience Reserve, the Service Improvement Fund and the
Commercial Reserve, as set out in Table 3 of the Report. It was
reported that the revised Capital Programme of £45.737 million had been
approved by the Council on 21st February, 2019. A portfolio summary of all
approved projects was set out at Appendix C to the Report. The Cabinet RESOLVED that (i)
the
draft revenue and capital budget outturn position, as set out in Report No.
FIN1920, be noted; (ii)
the
carry forward requests from 2018/19 into 2019/20, as set out in Appendix F to
the Report, be approved; and (iii)
subject
to the final outturn position, the transfers between the General Fund, the
Stability and Resilience Reserve, the Service Improvement Fund and the
Commercial Reserve, as set out in the Report, be approved. |
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COUNCIL PLAN 2018/19 - QUARTERLY UPDATE ON KEY ACTIONS JANUARY - MARCH 2019 PDF 789 KB To receive Report No. ELT1902 (copy attached), which sets out the Council’s performance information for the fourth quarter of 2018/19. Presented By: Cllr Adrian Newell, Democracy, Strategy and Partnerships Portfolio Holder Minutes: The Cabinet received
Report No. ELT1902, which set out the Council’s performance management
monitoring information for the fourth quarter of the 2018/19 municipal year.
The Report indicated that most actions or initiatives were on track. It was
reported that the Overview and Scrutiny Committee would be carrying out a
comprehensive review of the Council’s performance information. The Cabinet NOTED the progress made towards delivering the
Council Plan 2018/19, as set out in Report No. ELT1902. |
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REGENERATING RUSHMOOR - QUARTER 4 PROGRESS REPORT PDF 865 KB To receive Report No. RP1911 (copy attached), which sets out a progress report for the ‘Regenerating Rushmoor’ programme for the fourth quarter of 2018/19. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Minutes: The Cabinet received
Report No. RP1911, which set out progress towards the Council’s Regenerating
Rushmoor Programme for the fourth quarter of 2018/19. The Report indicated that
good progress was being made in most areas. The Cabinet NOTED the progress made towards delivering the
Regenerating Rushmoor Programme, as set out in Report No. RP1911. |
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BUSINESS RATES - DISCRETIONARY GROWTH INCENTIVE RELIEF APPLICATION PDF 598 KB To consider Report No. FIN1916 (copy attached), which gives details of an application for discretionary rate relief under the Council’s Discretionary Growth Incentive Relief Policy. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet considered Report No. FIN1916, which set out details of an application for discretionary rate relief, under the Council’s Discretionary Growth Incentive Relief Policy, from Farnborough International Limited (Hall No. 1, Farnborough International Exhibition Centre, ETPS Road, Farnborough). The Cabinet RESOLVED that discretionary rate relief of £60,000 per year be awarded to Farnborough International Limited in respect of the 2018/19, 2019/20 and 2020/21 financial years. |
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BUSINESS RATES - DISCRETIONARY RATE RELIEF POLICY FOR DISCRETIONARY REVALUATION RELIEF PDF 145 KB To consider Report No. FIN1917 (copy attached), which sets out proposed amendments to the existing Discretionary Relief Policy to reduce business rates liabilities to those businesses worst affected by the 2017 national revaluation. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet RESOLVED that (i)
an increase in the percentage
of relief awarded to qualifying ratepayers from 17% to 18.5% of the increase in
rates payable for the financial year 2018/19, as set out in Report No. FIN1917,
be approved; and (ii)
the award of relief equating
to 7% of the increase in rates payable for the financial year 2019/20, as set
out in the Report, be approved. |
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REVOCATION OF FOUR SUPPLEMENTARY PLANNING DOCUMENTS PDF 103 KB To consider Report No. EPSH1927 (copy attached), which proposes the revocation of four Supplementary Planning Documents, following the adoption of the Rushmoor Local Plan. Presented By: Cllr Marina Munro, Planning and Economy Portfolio Holder Minutes: The Cabinet considered Report No. EPSH1927, which set out a proposal to revoke four supplementary planning documents, following the adoption of the Rushmoor Local Plan in February, 2019. The Cabinet was informed that the four documents were
considered to be out of date and many of the provisions contained within them
had been incorporated into the new Rushmoor Local Plan. It was confirmed that
eight supplementary planning documents would remain in force following this
revocation and the effectiveness of these would be kept under review. The Cabinet RESOLVED that, in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012, the revocation of the Aldershot Urban Extension Supplementary Planning Document (SPD), the Housing Density and Design SPD, the Sustainable Design and Construction SPD and the Telecommunications SPD be approved, effective from 10th June, 2019. |
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CONSULTATION ON DRAFT STATEMENT OF COMMUNITY INVOLVEMENT PDF 647 KB To consider Report No. EPSH1928 (copy attached), which seeks agreement to publish the draft Statement of Community Involvement 2019 for consultation. Presented By: Cllr Marina Munro, Planning and Economy Portfolio Holder Minutes: The Cabinet considered Report No. EPSH1928, which set out a revised Statement of Community Involvement (SCI) and sought agreement for this to be published for consultation. Members were reminded that the Council’s current SCI had been adopted in 2013 and was in need of updating, following the introduction of a number of changes to planning legislation since then. The purpose of the SCI was to set out how people and groups could engage with the planning system and get involved in the creation of local planning policy, neighbourhood planning and the planning application decision-making process. The Cabinet RESOLVED that the draft Statement of Community Involvement (2019) be approved for public consultation for a period of six weeks. |
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PUBLIC CONSULTATION ON THE DRAFT AFFORDABLE HOUSING SUPPLEMENTARY PLANNING DOCUMENT PDF 728 KB To consider Report No. EPSH1929 (copy attached), which seeks agreement to publish the draft Affordable Housing Supplementary Planning Document for the purposes of a public consultation exercise. Presented By: Cllr Marina Munro, Planning and Economy Portfolio Holder Minutes: The Cabinet considered Report No. EPSH1929, which set out the draft Affordable Housing Supplementary Planning Document (SPD) and sought agreement for this to be published for consultation. Members were informed that the purpose of this SPD was to provide further guidance to support the implementation of the affordable housing policy contained in the recently adopted Rushmoor Local Plan and the housing delivery objectives of the Rushmoor Housing and Homelessness Strategy 2017-2022. It was explained that the Council’s current affordable housing guidance was out of date and had less weight in decision making than an SPD, which could constitute a material consideration in planning decisions. The Cabinet RESOLVED that (i)
the
draft Affordable Housing SPD be approved for public consultation for a period
of six weeks; and (ii)
the Head of Economy, Planning and Strategic Housing be authorised to make
factual amendments to the SPD prior to the public consultation exercise. |
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APPOINTMENTS TO CABINET WORKING GROUPS To confirm the appointments to the following groups for the 2019/20 Municipal Year:
Minutes: The Cabinet RESOLVED that (i)
appointments be made to Cabinet working groups for the
2019/20 Municipal Year as follows:-
(ii) the Head of Democracy, Strategy and Partnerships, in consultation with the Leader of the Council, be authorised to make appointments to these Groups during the 2019/20 municipal year, in order to fill vacancies. |
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KPI LIMITED - ALTERATION TO DEVELOPMENT AGREEMENT PDF 906 KB To consider Report No. RP1913 (copy attached), which sets out a request from KPI Limited for an amendment to the development agreement relating to Kingsmead, the Mead, Firgrove Court and land at Queensmead, Farnborough to provide extended long stop dates for Blocks 3 and 4 of the scheme. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Minutes: The Cabinet considered
Report No. RP1913, which provided details
of a request by Key Property Investments (KPI) Limited to extend the long-stop dates for the completion of Blocks 3 and 4 in the
redevelopment of Farnborough town centre. Members were reminded that the Council, as freeholder of the sites,
retained step-in rights, should completion not be achieved by the target dates.
It was reported that KPI Limited had made some
progress on Block 3 and had demonstrated good faith by agreeing to pay the sum
of £100,000 as a deposit to the Council, which would be returnable once a
contract had been let for the construction of Block 3. The Cabinet expressed
its support for this approach and stressed the importance of progressing
this part of the development. The
Cabinet RESOLVED
that the proposed amendment to the development agreement between Rushmoor
Borough Council and KPI Limited and St. Modwen, to
allow the long-stop date for Block 3 to be extended to 31st October, 2021 and,
in relation to Block 4, for work to be commenced within one year of the
practical completion of Block 3, with Block 4 to be completed within two years
of commencement of work on it, with a long-stop date of 31st October, 2024, be
approved. |
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LEASEHOLD DISPOSAL - ALDERSHOT TOWN FOOTBALL CLUB, HIGH STREET, ALDERSHOT PDF 591 KB To consider Report No. RP1912 (copy attached), which sets out a proposal to grant a new, long, leasehold interest in Aldershot Town Football Club, EBB Stadium, High Street, Aldershot. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Minutes: The
Cabinet considered Report No. RP1912, which sought authority to grant a new
long leasehold interest in the EBB Stadium, High Street, Aldershot to Love of
the Game Limited trading as Aldershot Town Football Club (ATFC). Members were informed that
the new lease would assist the club with the redevelopment of the stadium and
ancillary uses on the site. The Cabinet was assured
that conditions would be in place to safeguard the Council’s interests, as
freeholders of the site, and these were set out in the Report. It was confirmed that the stadium occupied a prominent position
on the High Street and was considered important to the regeneration of
Aldershot town centre as a whole. The Cabinet RESOLVED that (i)
the grant of a new 118
year leasehold interest to Love of the Game Limited, trading as Aldershot Town
Football Club, as set out in Report No. RP1912, be approved; and (ii)
the Executive Head
of Regeneration and Property, in consultation with the Major Projects and
Property Portfolio Holder, be authorised to conclude negotiations for the grant
of the new long lease, the rent reserved under the new lease being £1 per
annum, to allow the club to raise funding for the redevelopment of the stadium
site, subject to the conditions outlined in the Report. |
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NO. 168 HIGH STREET, GUILDFORD - ADMINISTRATION OF STEAMER TRADING LIMITED PDF 4 MB To consider Report No. RP1910 (copy attached), which gives background information around the administration of the Council’s tenant, Steamer Trading Limited and sets out options for the future use of the premises at No. 168 High Street, Guildford. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Additional documents:
Minutes: The
Cabinet considered Report No. RP1910, which set out information around the
administration of the Council’s tenant, Steamer Trading Limited and future
options for the site in respect of No. 168 High Street, Guildford, which was
owned by the Council. The
Chairman welcomed Cllr K. Dibble, who had requested to address the Cabinet on
this issue. Members were informed that the Council had accepted
the surrender of Steamer Trading Limited’s lease in order to be able to market
the property again. This exercise had identified a new, potential tenant for
the unit and, whilst this would result in a lower income for the Council
compared to the previous tenant, it was considered that this represented the
best option in the current trading conditions. It was noted that this option
would also necessitate further expenditure of £131,000 in respect of securing
the lease and improving a vacant office suite at the rear of the building. Cllr
Dibble expressed concern over the credentials of the suggested new tenant and
requested that further checks should be carried out before the Council
committed to the granting of a lease. The
Cabinet was supportive of the suggested approach and agreed that the Council
should retain ownership of the property at this stage. In answer to a question,
it was confirmed that the shops and individual offices were all subject to
separate agreements with the Council. The Cabinet RESOLVED that (i)
subject to further reference checks, the letting to the new
recommended occupier, as set out in Report No. RP1910, along with the necessary
amendments to the budget, be approved; and (ii)
the Executive Head of
Regeneration and Property, in consultation with the Leader and the Major
Projects and Property Portfolio Holder, be authorised to deal with the
granting, renewing, surrendering and terminating of leases up to the value of
£250,000 until 28th November, 2019, as set out in the Report. |
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THE GALLERIES AND HIGH STREET MULTI-STOREY CAR PARK, ALDERSHOT REDEVELOPMENT PDF 535 KB To consider Report No. RP1909 (copy attached), which provides a progress report in respect of the Galleries and High Street Multi-Storey Car Park, Aldershot redevelopment project. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Additional documents:
Minutes: The Cabinet considered Report No. RP1909, which set out an update on the
Galleries and High Street Multi-Storey Car Park scheme. The Cabinet was
reminded that previously it had delegated powers to officers to confirm the
final agreement with Shaviram Aldershot Limited but
it was considered that, owing to the sensitivity and significance of the
development to the regeneration of Aldershot town centre as a whole, it had
been considered prudent to bring this matter back to the Cabinet. In response
to a question, it was confirmed that the reduction in car parking spaces as a
result of the scheme would be covered by spare capacity elsewhere in the town
centre. The Cabinet RESOLVED that, subject to confirmation that best consideration,
under Section 123 of the Local Government Act 1972, could be achieved or,
alternatively, any undervalue would be within the £600,000 limit set out in the
General Consent Order (i)
the disposal of the
Council’s legal interest in the existing High Street Multi-Storey Car Park,
Aldershot and the acquisition of a long lease of a new 250 space car park
within the Galleries redevelopment, as set out in Report No. RP1909, be
approved; and (ii)
the Executive Head of Regeneration and Property, in
consultation with the Major Projects and Property Portfolio Holder, be
authorised to agree the final terms of the transaction, which will include the
following documents: -
Housing Infrastructure
Funding (HIF) agreement with Homes England for the Galleries project; -
Grant funding agreement
between the Council and Shaviram Aldershot Limited; -
Agreement for the
surrender of the lease of the High Street Multi-Storey Car Park, in accordance
with the Heads of Terms in the Exempt Appendix 2 to the Report; and -
Agreement to lease a new
car park of approximately 250 spaces within the Galleries redevelopment, in
accordance with the Heads of Terms in the Exempt Appendix 2 to the Report. NOTE: The
Cabinet considered that the section of the above resolution that referred to
the Housing Infrastructure Funding (HIF)
agreement with Homes England for the Galleries project was being made under
urgency provisions to allow for the prompt signing of the document. |