Venue: Concorde Room
Contact: Chris Todd, Democracy and Community on 01252 398825 or e-mail: chris.todd@rushmoor.gov.uk
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DECLARATIONS OF INTEREST Under the Council’s
Code of Conduct for Councillors, all Members are required to disclose relevant
Interests in any matter to be considered at the meeting. Where the matter
directly relates to a Member’s Disclosable Pecuniary Interests or Other
Registrable Interest, that Member must not participate in any discussion or
vote on the matter and must not remain in the room unless they have been
granted a dispensation (see note below). If the matter directly relates to
‘Non-Registrable Interests’, the Member’s participation in the meeting will
depend on the nature of the matter and whether it directly relates or affects
their financial interest or well-being or that of a relative, friend or
close associate, applying the tests set out in the Code. NOTE: On 27th May, 2021, the Council’s Corporate Governance, Audit and Standards Committee granted dispensations to Members appointed by the Council to the Board of the Rushmoor Development Partnership and as Directors of Rushmoor Homes Limited. Minutes: Having regard to the Council’s
Code of Conduct for Councillors, no declarations of interest were made. |
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To confirm the Minutes of the meeting held on ?th ?, 2022 (copy attached). Minutes: The Minutes of the meeting of the Cabinet held on 7th June, 2022 were confirmed and signed by the Chairman. |
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DRAFT OUTTURN 2021/22 - UPDATE PDF 153 KB To consider Report No. FIN2221 (copy attached), which sets out an update on the progress made since the draft outturn report was presented in April, 2022. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet considered
Report No. FIN2221, which set out an update on the progress made since the
draft outturn position had been presented to the Cabinet in April, 2022. Members were informed that work
to complete the year-end processes was continuing and that carry forward
requests had now been finalised by Service Managers and the Finance team. The Cabinet RESOLVED that (i)
the progress update on the draft outturn position for 2021/22
since the report to Cabinet on 26th April, 2022, as set out in Report No. FIN2221,
be noted; (ii)
the carry forward requests submitted by Heads of Service,
as set out in Section 4 of the Report, be approved; (iii)
the establishment of an earmarked reserve of
£27,500, to support the Joint Working proposal funded from the anticipated
beneficial outturn position, as set out in paragraph 2.5 of the Report, be
approved; and (iv)
the variation to the
scope of the Southwood Country Park capital scheme to include provision for a
crossing on Ively Road and S106-funded Children’s
Play Area, as set out in paragraph 3.2 of the Report, be approved. |
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2022-23 HIGH-RISK BUDGETS, FINANCIAL REPORTING PLAN AND BUDGET MONITORING PROCESS PDF 250 KB To consider Report No. FIN2223 (copy attached), which sets out an assessment of the Council’s high-risk budgets and outlines the high level plan for financial reporting and the budget monitoring process for the year. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet
considered Report No. FIN2223, which set out an assessment of the Council’s
high-risk budgets and outlined the high-level plan for financial reporting to the
Cabinet for the year and the budget monitoring process to be followed as part
of the Finance Improvement Plan. The Report set out
a number of areas where the Council was facing significant risks. These
included an increase in the level of interest rates, an annual pay award that
was higher than that budgeted for and reduced income from the Aldershot
Crematorium caused by local competition within its market. The Cabinet RESOLVED that (i)
the high-risk budgets
and pressures, as reviewed and agreed by the Council’s Executive Leadership
Team and set out in Section 2 of Report No. FIN2223, be noted; (ii)
the
high-level financial reporting timetable for completion and presentation to
Cabinet for 2022/23, as set out in Section 3 of the Report, be approved; and (iii)
the
budget monitoring process, with early service management action to ensure
timely completion and to enable robust forecasting for presentation to the
Cabinet on 2022/23 revenue and capital budget monitoring reports, as set out in
Section 4 of the Report, be approved. |
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A GREEN INFRASTRUCTURE STRATEGY FOR RUSHMOOR PDF 16 MB To consider Report No. EPSH2218 (copy attached), which sets out a proposed Green Infrastructure Strategy. Presented By: Cllr Adrian Newell, Planning and Economy Portfolio Holder Minutes: The Cabinet considered Report No. EPSH2218, which set out a Green
Infrastructure Strategy for Rushmoor. Members were informed that the Rushmoor Local Plan included a commitment
for the Council to prepare a Strategy that would demonstrate how the quality of
the Borough’s green infrastructure network could be improved and how contributions
from developers might be used to provide funding for this work. The Report set
out the Strategy’s aims, how it would influence decisions and what changes had
been made to the draft strategy as a result of comments received from a period
of public consultation. In expressing its strong support for the Strategy, the Cabinet stressed
the importance of the Strategy having been designed to complement schemes and
sites in surrounding local authority areas. The Cabinet RESOLVED that the adoption of the Rushmoor Green Infrastructure Strategy, as set out
in Report No. EPSH2218, be approved. |
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FARNBOROUGH TOWN CENTRE STRATEGY PDF 10 MB To consider Report No. REG2204 (copy attached), which sets out a proposed Farnborough Town Centre Strategy. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Minutes: The Cabinet considered Report No. REG2204, which set out a Farnborough
Town Centre Strategy. Members were informed that the Strategy would help to facilitate the delivery
of a coordinated regeneration project for the wider Farnborough town centre area.
The draft Strategy had been considered by the Policy and Project Advisory Board
at its meetings on 5th April, 2022 and 28th June, 2022. At the most recent
meeting, the Board had made a number of recommendations under the following
headings: -
Town
centre purpose – a balance between living and visiting -
Branding
as a priority -
Drawing
on innovative local partners -
A
focus on sustainable travel -
The
skate park’s importance The Cabinet discussed the proposals by the Policy and Project Advisory
Board and supported the inclusion on these in the final version of document.
Members expressed strong support for the Strategy and felt this was integral to
allowing good progress to be made in the regeneration of Farnborough town
centre. The Cabinet RESOLVED that (i)
the
adoption of the Farnborough Town Centre Strategy, as set out in Report No.
REG2204 and amended by the recommendations of the Policy and Project Advisory
Board at its meeting on 28th June, 2022, be approved; and (ii)
the establishment of a Member Task and Finish Group to
oversee the implementation of the Strategy be approved. |
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RUSHMOOR BOROUGH COUNCIL AND HART DISTRICT COUNCIL WORKING TOGETHER PDF 258 KB To consider Report No. LDR2201 (copy attached), which sets out proposals for Rushmoor Borough Council and Hart District Council to work more closely together. Presented By: Cllr David Clifford, Leader of the Council Additional documents:
Minutes: The Cabinet considered Report No. LDR2201, which set out proposals for
Rushmoor Borough Council and Hart District Council to work more closely
together. In introducing the proposal, the Leader of the Council explained that
the benefits of working closer together included providing a stronger voice in
the County and with the Government, reducing costs and improving service
delivery. The Report included a proposal for a shared Chief Executive across
the two councils and suggested an approach to identifying services that could
be shared, subject to undertaking further work to identify the potential
benefits. It was stressed that the proposal was about shared services and joint
working and was not considering merging the councils. The Cabinet RESOLVED that (i)
the
adoption of the Joint Working Together Statement, as set out in Appendix 1 of
Report No. LDR2201, be approved; (ii)
the
noting of the report of the independent consultant on sharing a Chief
Executive, as set out in Exempt Appendix 2, and the proceeding with further
work to produce a business case to consider a shared Chief Executive, including
obtaining relevant HR and legal advice, be approved; (iii)
the undertaking of work to assess services which may be
suitable to be delivered as shared services, based on the approach set out in
Appendix 3 of the Report, be approved; (iv)
the utilisation of £27,500 from Earmarked Reserves, as
set out in paragraph 2.5 of the Draft Outturn Report No. FIN2221, being 50% of
the overall cost, be approved; (v)
the indicative timeline of these activities, as set out
in Appendix 4 of Report No. LDR2201, be noted; and (vi)
the identified risks, as set out in paragraph 8 of the
Report, be noted. |
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UK SHARED PROSPERITY FUND (UKSPF) INVESTMENT PLAN AND LEVELLING UP FUND APPLICATION PDF 151 KB To consider Report
No. ACE2204 (copy attached), which provides an update on the development of an
Investment Plan in relation to the UK Shared Prosperity Fund (UKSPF) and sets
out details of a bid to the Government’s Levelling Up Fund. Presented By: Cllr David Clifford, Leader of the Council Minutes: The Cabinet considered Report No. ACE2204, which set out an update on
the development of an Investment Plan in respect of the UK Shared Prosperity
Fund (UKSPF) and details of a bid the Council was preparing for submission for
the Government’s Levelling Up Fund. Members were informed that the Investment Plan was required to be
submitted for Government approval in order to access up to £1 million from the UKSPF.
In view of the tight timescale, permission was being sought for the final
version of the Investment Plan to be submitted under delegated powers. It was
reported that the Council’s bid to the Government’s Levelling Up Fund was for
around £19.8 million towards the development of a new Leisure and Cultural Hub
for Farnborough and would have to be submitted by 6th July, 2022. The Cabinet RESOLVED that (i)
the
progress in developing a draft UKSPF Investment Plan, as set out in Report No. ACE2204,
be noted; (ii)
the Chief Executive, in consultation with the Leader of
the Council, be authorised to approve and submit the Investment Plan, once
completed; and (iii)
the submission of the Levelling Up Fund bid, as set out
in the Report, be approved, with the Executive Director and Executive Head of
Finance being authorised to sign off the bid in accordance with the fund
requirements. |
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EXCLUSION OF THE PUBLIC To consider resolving: That, subject to the public interest test, the public be excluded from this meeting during the discussion of the undermentioned item to avoid the disclosure of exempt information within the paragraphs of Schedule 12A to the Local Government Act, 1972 indicated against such item: Item Schedule Category No. 12A Para. No. 10 3 Information
relating to financial or business affairs Minutes: RESOLVED: That, taking into account the public interest test, the public be
excluded from the meeting during the discussion of the under mentioned item to
avoid the disclosure of exempt information within the paragraph of Schedule 12A
to the Local Government Act, 1972 indicated against the item: Minute Schedule Category No. 12A Para. No. 16 3 Information relating to
financial or business affairs |
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THE FOLLOWING ITEM WAS CONSIDERED |
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PROPERTY ACQUISITION FARNBOROUGH TOWN CENTRE To consider Exempt Report No. REG2205 (copy attached), which sets out a proposal for the Council to undertake due diligence with a view to acquiring a premises in Farnborough town centre. Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder Minutes: The Cabinet considered Exempt Report No. REG2205, which set out a
proposal to undertake due diligence with a view to acquiring partially vacant office
premises in Farnborough town centre, to enable the progression of regeneration
in line with the Council’s Regenerating Rushmoor Programme. Members were informed that the necessary funding to progress the due
diligence and legal work and to prepare the business case to support a decision
by the Council to make the necessary amendments to the 2022/23 Capital
Programme was also being requested. Members expressed strong support for the
suggested approach to acquiring this premises. The Cabinet RESOLVED that (i)
the
commencement of due diligence on the office premises named in the Exempt Report
No. REG2205, with a view to acquisition at the price set out in the Report, be
approved; (ii)
the
preparation of a detailed business case, to support the acquisition and the
future decision by the Council to make the necessary amendments to the 2022/23
Capital Programme, be approved; and (iii)
the release of up to £75,000 from the regeneration
reserve, to progress the due diligence, legal and other project work associated
with the acquisition, be approved. |