Venue: Concorde Room, Council Offices, Farnborough
Contact: Chris Todd, Democratic Services on 01252 398825 or e-mail: chris.todd@rushmoor.gov.uk
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To confirm the Minutes of the meeting held on 17th April, 2018 (copy attached). Minutes: The Minutes of the meeting of the Cabinet held on 17th April, 2018 were confirmed and signed by the Chairman. |
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RUSHMOOR 2020 - MODERNISATION AND IMPROVEMENT PROGRAMME PDF 187 KB To consider Report No. CEX1801 (copy attached), which sets out the Rushmoor 2020 programme as the Council’s approach to modernisation and improvement for the next two years. Presented By: Cllr David Clifford, Leader of the Council Additional documents:
Minutes: The
Cabinet considered Report No. CEX1801, which set out the Rushmoor 2020
programme as the Council’s approach to modernisation and improvement for the
coming two years. Members were informed that the ambition for the
programme was to modernise and improve how the Council worked to increase
customer focus, deliver sustainable savings, provide excellent services and
drive forward the Council’s ambitious regeneration programme. The document
pulled together all key improvement and sustainability projects and reflected
the Council’s new governance arrangements and took account of the findings of
the recent peer challenge exercise, the staff survey and the customer
experience project. It was anticipated that the bulk of the programme would be
delivered by the end of 2020. The Cabinet RESOLVED that (i)
the Rushmoor 2020 Modernisation and Improvement
Programme, based on the outline programme set out in Appendix 3 to Report No.
CEX1801, be approved; (ii)
the proposed Member engagement and governance
arrangements for the Programme, as set out in Section 3.2 of the Report, be
approved; (iii)
the resourcing arrangements set out in Section 4 of
the Report be noted and the related recommendations, as set out in Report No.
CEX1802, be considered later in the meeting, under Item No. 4; and (iv)
the use of the Service Improvement Fund to support
the Programme be approved. |
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REGENERATING RUSHMOOR PROGRAMME PDF 256 KB To consider Report No. CD1802 (copy attached), which seeks authority to establish the ‘Regenerating Rushmoor’ programme to enable delivery of the Council’s regeneration ambitions. Presented By: Cllr Martin Tennant, Environment and Service Delivery Portfolio Holder Minutes: The
Cabinet considered Report No. CD1802, which sought authority to establish the
Regenerating Rushmoor Programme to enable the delivery of the Council’s
regeneration plans. The Report set out proposed Council and partnership
governance arrangements and requested delegations to enable key projects to
move forward. The key regeneration sites were highlighted in the Report, along
with proposed next steps to progress their delivery. It was reported that the
Council process to select an investment partner had received a good level of interest
and that three prospective partners would be invited to attend the Council for
the next stage of the selection process. The Cabinet also considered the matters in the
Exempt Appendix 2 of the Report. During this discussion, the public were
excluded from the meeting to avoid the disclosure of exempt information within
Paragraph 3 of Schedule 12A to the Local Government Act, 1972 (information
relating to financial or business affairs). The Cabinet RESOLVED that (i)
the establishment of the Regenerating Rushmoor
programme and the outline governance arrangements, as set out in Report No.
CD1802, be approved; (ii)
the projects included with the programme and their
current status be noted; (iii)
a recommendation to the Policy and Projects Advisory
Board to establish task and finish groups for Aldershot Regeneration and
Farnborough Regeneration and the appointment of the Leader, the Deputy Leader
and the Major Projects and Property Portfolio Holder to the Steering Group be approved; (iv)
a further period of working with officers from RegenCo (East Hampshire District Council) to help deliver
the programme until the Council’s proposed resources or other interim
arrangements are in place, as set out in Report No. CEX1802, be approved; (v)
the transfer to the current Legal Services Manager
from 1st June, 2018 and, subsequently, to the new role of Corporate Manager
Legal Services once appointed, of all existing delegations to the Solicitor to
the Council in relation to legal activities and future legal transactions
ancillary and pursuant to the delivery of the Regeneration Programme be
approved; (vi)
the Executive Director, in consultation with the
Chief Executive and the Major Projects and Property Portfolio Holder, be
authorised to agree the approach and negotiate and acquire by agreement the
properties set out in Exempt Appendix 2 to the Report and the potential need
for a future variation to the Capital Programme to enable the completion of all
acquisitions be noted; (vii)
the risk for expenditure borne by the Council, as
set out in Exempt Appendix 2 to the Report, be noted and the use of prudential
borrowing, until the Housing Investment Fund conditions are satisfied and
funding released by Homes England, be approved; (viii)
the Executive Director be authorised to negotiate an
extension to the Civic Quarter Memorandum of Understanding with the existing
partners; (ix)
the Executive Director be authorised to vire the revenue budgets, as set out in paragraph 6.1 of
the Report; and (x) the change in use of the Capital Budget for pre-development works, as set out in paragraph 6.3 of the Report, ... view the full minutes text for item 3. |
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ORGANISATIONAL REDESIGN AND STRUCTURAL REVIEW PDF 555 KB To consider Report No. CEX1802 (copy attached), which sets out changes to the Council’s senior management structure and functional arrangements. Minutes: The
Cabinet considered Report No. CEX1802, which set out proposed changes to the
Council’s senior management structure and functional arrangements. It
was explained that the proposed changes would support the Council’s priorities,
as set out in the Council Plan, and would also equip
the Council to deliver the Modernisation and Improvement and Regeneration
programmes discussed earlier in the meeting. Members were
informed that the formulation of the staffing structure was the responsibility
of the Chief Executive but that any changes to budgets in this respect had to
be agreed by the Cabinet. Under the new arrangements, the role of Monitoring
Officer would be transferred from the Solicitor to the
Council post to the Executive Director (Operations) post. This change would require
the approval of the Council. It was expected that some of the members of the
existing senior management team would leaving the organisation around Autumn
2018 and that interviews for any vacant positions would be carried out over the
Summer period. Training would be made available for
any existing staff wishing to apply for any of the senior management posts. |
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REVIEW OF PORTFOLIOS PDF 197 KB To consider Report No. DEM1801 (copy attached), which sets out changes to the Cabinet portfolio structure and proposes three new Cabinet Champion roles. Presented By: Cllr David Clifford, Leader of the Council Minutes: The
Cabinet considered Report No. DEM1801, which set out details of a review of the
Cabinet portfolios. It was explained that the
review had been carried out in light of the Rushmoor 2020 Modernisation and
Improvement Programme and the restructuring of the Council’s services. The
review had resulted in a number of changes to the portfolio structure and, in
addition, three new roles of Cabinet Champions were being
proposed. The Report set out the revised portfolio structure and also showed Council Plan actions attributed according to
the new structure. The Cabinet RESOLVED that (i)
the revised portfolio structure, as agreed by the
Leader of the Council and set out in Report No. DEM1801, be noted; and (ii)
the appointment of the following Cabinet Champions
for the 2018/19 Municipal Year be approved: Education
and Youth – Cllr Sue Carter Armed
Forces – Cllr Jacqui Vosper Events
and Civic Pride – Cllr Liz Corps |
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GENERAL FUND PROVISIONAL OUTTURN 2017/18 PDF 409 KB To consider Report No. FIN1820 (copy attached), which sets out the provisional outturn position on the General Fund (revenue and capital) for 2017/18, subject to audit. Presented By: Cllr Paul Taylor, Corporate Services Portfolio Holder Minutes: The Cabinet considered
Report No. FIN1820, which set out the provisional outturn position on the
General Fund (revenue and capital) for 2017/18, subject to audit. The Report
set out the General Fund Revenue Summary and Revenue Balances, with the
principal individual variations between the current approved estimates and
actual expenditure. The Cabinet was advised that, in its original budget for 2017/18, the
Council had set a savings figure of £550,000 to be achieved through reductions in
service costs and additional income generation, in addition to £320,000 of
expected staff turnover savings. It was reported that
these savings had been achieved during the first half of 2017/18 and the
efficiencies identified had been built into the Council’s revised budget, as
set out in Appendix A to the Report. The revised budget figure had been further adjusted to reflect any subsequent virements, supplementary estimates and use of the Service
Improvement Fund, to form the current approved budget, with estimated year-end
balances of £1.42 million. The provisional outturn
showed an improvement in the Council’s financial position, with a favourable
variance of approximately £1,129,000 against the current approved budget and
£550,000 compared with the last budget monitoring position, before accounting
for any transfers between the General Fund, the Service Improvement Fund and
the Stability and Resilience Reserve. A
list of the principal variations between the provisional outturn position and
the current approved budget was set out in Appendix B to the Report. The net
effect of the variances was to increase the General Fund revenue balance to
approximately £2.55 million, which exceeded the top of the range of balances
set out in the Medium Term Financial Strategy (£1 million - £2 million). It was proposed to transfer any amount over the £2 million
upper limit for the General Fund to the Stability and Resilience Reserve in
order to mitigate risk to the medium term financial forecast. This increase in reserves was considered essential given the level
of risk that the organisation was facing, especially in relation to the
potential effects of reductions in funding by Hampshire County Council. Members were
informed that a further switch in funding was being requested, from the
Flexible Use of Capital Receipts to the Service Improvement Fund. Members were assured that this transfer was of a technical nature
only and due to accounting regulations. It was reported that the Capital outturn was largely as
reported in previous monitoring reports with a significant level of slippage
into 2018/19, largely around property acquisitions. This had now progressed
with two acquisitions having been completed in the
preceding week. The Cabinet RESOLVED that (i)
the
latest revenue and capital budget monitoring position be noted; and (ii)
subject
to the final outturn position, the transfers between the General Fund, the
Stability and Resilience Reserve and the Service Improvement Fund, as set out
in Report No. FIN1820, be approved. |
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COUNCIL PLAN FOURTH QUARTER 2017/18 PERFORMANCE UPDATE REPORT PDF 929 KB To receive Report No. ELT1803 (copy attached), which sets out the Council’s performance monitoring information for the fourth quarter of 2017/18. Presented By: Cllr David Clifford, Leader of the Council Minutes: The Cabinet received
Report No. ELT1803, which set out the Council’s performance management
monitoring information for the fourth quarter of the 2017/18 Municipal Year.
Members were informed that the target date for the
completion of the review of the licensing policy in respect of alcohol,
entertainments and late night refreshments had been incorrectly printed as
December 2019 and that this should have read December 2018. The Cabinet NOTED the progress made towards delivering the Council
Plan 2017/18, as set out in Report No. ELT1803, as amended at the meeting. |
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PROPOSED VARIATION TO THE SCHEME OF HACKNEY CARRIAGE FARES PDF 1 MB To consider Report No. EHH1814 (copy attached), which sets out proposals to vary the current scheme of hackney carriage fares. Presented By: Cllr Ken Muschamp, Business, Safety and Regulation Portfolio Holder Minutes: The Cabinet considered Report No. EHH1814, which outlined proposals to vary the current scheme of hackney carriage fares, which had been last amended on 1st August, 2017. Members were asked to consider whether to approve the changes for public consultation. Before considering the item, the Cabinet received representations from Ms C. Burridge on behalf of the taxi trade. The Report set out the proposed changes to the
scheme of fares. It was confirmed that the changes had been proposed by the
taxi trade. The matter would be brought back to the Cabinet for a final
decision in the event of representations being received during the consultation
exercise. If no representations were received, the revised scheme of fares
would take effect from 1st September, 2018. In reply to a question, Members
were informed by the trade that the average length of a taxi journey,
nationally, was considered to be two miles. The Cabinet RESOLVED that the proposed scheme of fares, as set
out in Report No. EHH1814, be approved for public consultation, with a view to
their implementation from 1st September, 2018. |
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HOUSING OPTIONS - SERVICE CHANGES AND RESOURCING PDF 689 KB To consider Report No. EHH1817 (copy attached), which sets out proposed changes within the Council’s Housing Options Team. Presented By: Cllr Barbara Hurst, Health and Housing Portfolio Holder Minutes: The
Cabinet considered Report No. EHH1817, which set out details of a review of the
work and resources of the Council's Housing Options Team. Members were reminded that the Homelessness
Reduction Act had come into force on 3rd April, 2018
and had placed a number of new duties on district councils. The Cabinet had, previously, agreed to the recruitment of one additional
full-time Housing Options Officer at Grade G5 to support the implementation of
the Act. It was now felt that, by reallocating work within the team, this
additional workload could be better met by employing
two team members at Grade 4, with the more complex Grade 5 work being
undertaken by existing staff. The Cabinet RESOLVED that (i)
the approach for the use of the grants, as set out
in Report No. EHH1817, be endorsed; (ii)
the necessary budget amendments to reflect receipt
of the grants and the use thereof, as set out in Appendix 2 to the Report, be
approved; and (iii)
the Head of Environmental Health and Housing, in
consultation with the Health and Housing Portfolio Holder, be authorised to
initiate any future spend of the homelessness ring-fenced grants. |
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APPOINTMENTS TO CABINET WORKING GROUPS To agree that the following Cabinet Working Groups be appointed for the 2018/19 Municipal Year: i) Budget Strategy To authorise the Head of Democratic
Services to confirm the membership in consultation with Group Leaders on the
basis of one Cabinet Member, the Chairman or Vice-Chairman of the Overview and
Scrutiny Committee, the Chairman or Vice-Chairman of the Policy and Project
Advisory Board, two Conservative Group Members and three representatives of
other Groups (including at least two Labour Group representatives). ii) Member Development To authorise the Head of Democratic Services to confirm the membership in consultation with Group Leaders on the basis of one Cabinet Member, the Chairman or Vice-Chairman of the Policy and Project Advisory Board, two Conservative Group Members and three representatives of other Groups (including at least two Labour Group representatives). Minutes: The Cabinet RESOLVED that i) Budget
Strategy the Head of Democratic and Customer Services, in consultation with the Political Group Leaders, be authorised to make appointments to the Budget Strategy Working Group for the 2018/19 Municipal Year on the basis of one Cabinet Member, the Chairman or one of the Vice-Chairmen of the Overview and Scrutiny Committee, the Chairman or one of the Vice-Chairmen of the Policy and Projects Advisory Board, two Conservative Group Members and three representatives of minority groups (including at least two Labour Group representatives); and ii)
Member
Development the Head of Democratic and Customer Services, in consultation with the Political Group Leaders, be authorised to make appointments to the Member Development Group for the 2018/19 Municipal Year on the basis of one Cabinet Member, the Chairman or one of the Vice-Chairmen of the Policy and Projects Advisory Board, two Conservative Group Members and three representatives of minority groups (including at least two Labour Group representatives). |