Development Management Committee - Wednesday, 10th November, 2021 7.00 pm - Agenda and minutes

All Members who have or believe that they have any interest under the Rushmoor Borough Council Councillors’ Code of Conduct, adopted in April 2021, in any matter to be considered at the meeting are required to disclose that interest at the start of the meeting (preferably) or as soon as possible thereafter and to take the necessary steps in light of their interest as to any participation in the agenda item.

Having regard to the Members’ Code of Conduct, the following declaration of interest was made.  All Members who had or believed that they had any interest under Rushmoor Borough Council’s Councillor Code of Conduct, adopted in April 2021, in any matter to be considered at the meeting disclosed that interest at the start of the meeting or as soon as possible thereafter and took the necessary steps in light of their interest as to any participation in the agenda item:

To confirm the Minutes of the meeting held on 13^th October, 2021 (copy attached).

The Minutes of the Meeting held on 13th October, 2021 were approved and signed as a correct record of the proceedings.

Arising from the Minutes, it was noted that Cllr T.W. Mitchell had missed three consecutive meeting of the Committee. Reference was made to the Council Procedure Rules which stated that, if any Member was absent from three consecutive meetings of a committee, he or she should cease to be a member thereof, unless he or she shows, in the opinion of the committee, reasonable grounds for his or her absence. The Committee discussed the attendance of Cllr Mitchell and the grounds given for his absences submitted in an email. It was agreed that, in the circumstances, the reasoning given did not justify him continuing as a Member of the Committee.

RESOLVED: That

i.              Cllr T.W. Mitchell be advised of the Committee’s decision in accordance with Council Procedure Rule 4(5) to cease his membership of the Committee,

ii.            The necessary arrangements be put in place to fill the vacant position.

To consider the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2130 on planning applications recently submitted to the Council (copy attached).

Sections A & B of the report set out the items to be considered at future meetings and petitions received:

Section C of the report sets out planning applications for determination at this meeting:

Section D of the report sets out planning applications which have been determined under the Council’s scheme of delegation for information.

(ii)          the applications dealt with by the Head of Economy, Planning and Strategic Housing, where necessary in consultation with the Chairman, in accordance with the Council’s Scheme of Delegation, more particularly specified in Section “D” of the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2130, be noted

(iii)         the current position with regard to the following applications be noted pending consideration at a future meeting:

To receive the Head of Economy, Planning and Strategic Housing Report EPSH2131 (copy attached) on the progress of recent planning appeals.

The Committee received the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2131 concerning the following new appeals and appeal decisions:

NEW APPEALS

APPEAL DECISIONS

RESOLVED: That the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2131 be noted.

To receive the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2132 (copy attached) which updates on the Performance Indicators for the Development Management section of Planning, and the overall workload for the Section for the period 1st July to 30th September 2021.

The Committee received the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2132 which provided an update on the position with respect to achieving performance indicators for the Development Management Section of the Planning Service and the overall workload of the Section for the quarter from 1st July to 30th September 2021.

RESOLVED: That the Head of Economy, Planning and Strategic Housing’s Report No. EPSH2132 be noted.

To receive a verbal update on the position regarding the approval of requirements pursuant to the Development Consent Order (Report No. EPSH2133 attached).

The Head of Economy, Planning and Strategic Housing gave an update to the Committee on the position regarding the agreement of all outstanding legal agreements including the Environmental Improvement Plan pursuant to the Development Consent Order for the renewal and partial realignment of the Southampton to London Esso fuel pipeline which crossed the Borough of Rushmoor. 

It was noted that vegetation removal work was currently underway in Southwood Country Park with plans to move onto Queen Elizabeth Park in the New Year. Trees which were removed would be re-instated elsewhere in accordance with the Development Consent Order which included a condition of a two year maintain and replacement plan.

The submission of a planning application for the Play Area in Queen Elizabeth Park was expected to have been submitted that day and this would be confirmed or otherwise to Members. Once submitted, it would be added to the list of future items for the Committee.

RESOLVED: that the Head of Economy, Planning and Strategic Housing Report No. EPSH2133 be noted.