Extraordinary Council Meeting, Council - Thursday, 14th May, 2020 6.30 pm - Agenda and minutes

The Mayor spoke of the recent, sudden and sad death of Cllr Frank Rust due to the Coronavirus. She referred to Cllr Rust as being a faithful, much respected and loved servant to the Borough. The Mayor invited Cllr Keith Dibble to speak on behalf of all Members of the Council. Cllr Dibble said that Cllr Rust had been a friend for 40 years, a neighbour for 36 and a fellow councillor for 22 years. Cllr Rust had served as Mayor of Rushmoor in 2003/04 and had been looking forward to serving again in 2020/21. His funeral had been held recently at the Aldershot Crematorium, attended by just seven people. Frank’s widow and family and the Council would be organising a celebration of life memorial service when the current restrictions had been lifted, when everyone would have the opportunity to remember Frank. On behalf of Carol Rust and family, Cllr Dibble thanked all those who had sent messages of sympathy and condolence.

To confirm the Minutes of the Ordinary Meeting of the Council held on 20th February, 2020 (copy Minutes attached).

It was MOVED by Cllr D.E. Clifford; SECONDED by Cllr P.G. Taylor and

 

RESOLVED:  That the Minutes of the Ordinary Meeting of the Council held on 20th February, 2020 (copy having been circulated previously) be taken as read, approved and signed as a correct record.

 

 

 

The Government has recently introduced the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which enable local authorities to hold meetings virtually by using video or telephone conferencing technology. The Regulations apply until 6th May, 2021. In order to facilitate meetings of relevant bodies set out in the Constitution, including the Council and Committees, it is recommended that:

 

“Having regard to the Local Authorities and Police and Crime Panels  (Coronavirus) (Flexibility of Local Authority and Police Crime Meetings) (England and Wales) Regulations 2020, the application of the appropriate provisions contained in the Constitution relating to the organisation and operation of meetings, including Standing Orders, be suspended so that they can be adapted and amended to facilitate the effective running of meetings remotely and the transaction of the business of the Council.”

The Government had recently introduced the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, which enabled local authorities to hold meetings virtually by using video or telephone conferencing technology.  The Regulations would apply until 6th May, 2021. 

 

In order to facilitate meetings of the relevant bodies set out in the Council’s Constitution, including the Council and Committees it was MOVED by Cllr S.J. Masterson; SECONDED by Cllr A.J. Newell – That, having regard to the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Meetings) (England and Wales) Regulations 2020, the application of the appropriate provisions contained in the Constitution relating to the organisation and operation of meetings, including Standing Orders, be suspended so that they can be adapted and amended to facilitate the effective running of meetings remotely and the transaction of the business of the Council.

 

There voted FOR: 36; AGAINST: 0 and the Motion was DECLARED  CARRIED.

 

 

To receive a report from the Licensing, Audit and General Purposes Committee (copy attached – Annex 1), which recommends the approval of a revised and updated Constitution for the Council. The Chairman of the Licensing, Audit and General Purposes Committee (Cllr S.J. Masterson) will introduce this item.

The Chairman of the Licensing, Audit and General Purposes Committee (Cllr S.J. Masterson) introduced the Report of the Committee’s meeting held on 23rd March, 2020 when consideration had been given to a revised and updated Constitution for the Council. Changes had been proposed to the overall structure and content of the Constitution to ensure that the provisions remained up-to-date and the Council continued to work effectively in the context of ongoing modernisation and transformation and to help ensure the delegation arrangements were sustainable for the future.

 

It was MOVED by Cllr S.J. Masterson; SECONDED by Cllr A.J. Newell – That approval be given to the draft revised Constitution.

 

There voted FOR: 34; AGAINST: 0 and the Recommendation was DECLARED CARRIED.

 

NOTE:  In accordance with Standing Order 29, the ‘Standing Orders for the Regulation of Business’ to stand adjourned without discussion to the Council Meeting on 25th June, 2020.

 

 

 

To consider nominations and appoint the Leader of the Council to hold office until the Annual Meeting in 2021. Cllr D.E. Clifford has been nominated by the Conservative Group.

It was MOVED by Cllr K.H. Muschamp; SECONDED by Cllr P.G. Taylor - That Cllr D.E. Clifford be appointed Leader of the Council to hold office until the Annual Meeting of the Council in 2021.  

 

There voted FOR: 24; AGAINST: 0; ABSTAINED: 12 and the Motion was DECLARED CARRIED.

 

 

(1)          To note the appointment of the Deputy Leader and the following councillors as Cabinet Portfolio Holders for the Municipal Year 2020/21, as made by the Leader of the Council:

 

Cllr K.H. Muschamp	Deputy Leader and Customer Experience and Improvement
Cllr Marina Munro	Planning and Economy
Cllr M.J. Tennant	Major Projects and Property
Cllr M.J. Sheehan	Operational Services
Cllr P.G. Taylor	Corporate Services
Cllr A.R. Newell	Democracy, Strategy and Partnerships

 

 

(2)          To consider and approve the Appointments to Committees for the Municipal Year 2020/21 as follows in accordance with the allocations to achieve political balance indicated:

 

DEVELOPMENT MANAGEMENT COMMITTEE

 

Voting Members

           

Conservative: 8	Labour: 3
Cllr J.B. Canty	Cllr K. Dibble
Cllr R.M. Cooper	Cllr C.P. Grattan
Cllr P.I.C. Crerar	Cllr Nadia Martin
Cllr P.J. Cullum
Cllr J.H. Marsh
Cllr C.J. Stewart
Cllr B.A. Thomas
Cllr Jacqui Vosper
Standing Deputies:
Conservative:	Labour:
Cllr M.D. Smith	Cllr Sophie Porter

 

NOTE: The Cabinet Member with responsibility for planning matters is to be an ex officio non-voting member of the Development Management Committee.

 

LICENSING, AUDIT AND GENERAL PURPOSES COMMITTEE

 

Voting Members

Conservative: 7 Labour: 3 Liberal Democrat: 1       Cllr Mrs D.B. Bedford Cllr A.H. Crawford Cllr A.K. Chowdhury Cllr Sophia Choudhary Cllr Christine Guinness   Cllr Veronica Graham Green Cllr A.J. Halstead   Cllr Prabesh KC     Cllr L. Jeffers     Cllr Mara Makunura     Cllr S.J. Masterson           Standing Deputies:           Conservative: Labour: Liberal Democrat: Cllr Sue Carter Cllr C.P. Grattan Cllr T.W. Mitchell

 

 

 

OVERVIEW AND SCRUTINY COMMITEE

 

            Voting Members

           

Conservative: 8	Labour: 3
Cllr Mrs D.B. Bedford	Cllr Gaynor Austin
Cllr Sue Carter	Cllr T.D. Bridgeman
Cllr R.M. Cooper	Cllr Christine Guinness
Cllr L. Jeffers
Cllr Mara Makunura
Cllr S.J. Masterson
Cllr M.D. Smith
Cllr Jacqui Vosper
Standing Deputies:
Conservative:	Labour:
Cllr J.H. Marsh	Cllr K. Dibble

 

 

            POLICY AND PROJECT ADVISORY BOARD

 

            Voting Members

           

Conservative: 7	Labour: 3	Liberal Democrat: 1
Cllr J.B. Canty	Cllr Nadia Martin	Cllr T.W. Mitchell
Cllr Sophia Choudhary	Cllr Sophie Porter
Cllr P.I.C. Crerar	Cllr M.J. Roberts
Cllr P.J. Cullum
Cllr Prabesh KC
Cllr C.J. Stewart
Cllr B.A. Thomas
Standing Deputies:
Conservative:	Labour:	Liberal Democrat
Cllr Veronica Graham Green	Cllr A.H. Crawford	Cllr A.K. Chowdhury

 

 

(3)          To consider the nominations and appoint the Chairman and Vice-Chairmen of the Committees (the Conservative Group nominations are set out below):

 

Development Management

Nominated Chairman                      -           Cllr J.H. Marsh

Nominated Vice-Chairman            -           Cllr C.J. Stewart

 

Licensing, Audit and General Purposes

Nominated Chairman                      -           Cllr S.J. Masterson

Nominated Vice-Chairman            -           Cllr Mara Makunura

 

 

(4)          To consider the nominations and appoint the Chairman of the Overview and Scrutiny Committee and the Policy and Project Advisory Board (the Conservative Group nominations are set out below):

 

Overview and Scrutiny Committee

Nominated Chairman                      -           To be confirmed

 

Policy & Project Advisory Board         

Nominated Chairman                      -           Cllr J.B. Canty

 

 

(5)          To consider and approve the appointments to the Management Boards for the Municipal Year 2020/21:

 

The Aldershot Recreation Ground Trust

 

Cllr Mrs D.B. Bedford	Cllr K. Dibble	Cllr M.S. Choudhary
Standing Deputy:	Cllr Nadia Martin

 

 

King George’s Field, Farnborough Trust

           

Cllr C.J. Stewart

Cllr  ...  view the full agenda text for item 6. Minutes: Subject to the nomination of Cllr M.D. Smith as Chairman of the Overview and Scrutiny Committee, Cllr Jacqui Vosper replacing Cllr Mrs D.B. Bedford on the Licensing, Audit and General Purposes Committee and Cllr Mrs D.B. Bedford replacing Cllr Jacqui Vosper on the Development Management Committee, it was MOVED by Cllr D.E. Clifford and SECONDED by Cllr K.H. Muschamp –   (1)          Appointment of Cabinet Members –   That it be noted that the following appointments of the Deputy Leader and the following councillors as Cabinet Portfolio Holders for the Municipal Year 2020/21 had been made by the Leader of the Council:   Cllr K.H. Muschamp – Deputy Leader and Customer Experience and Improvement Cllr Marina Munro – Planning and Economy Cllr A.R. Newell – Democracy, Strategy and Partnerships Cllr M.L. Sheehan – Operational Services Cllr P.G. Taylor – Corporate Services Cllr M.J. Tennant – Major Projects and Property   (2)          Committees –   That the appointments to Committees for the 2020/21 Municipal Year be approved, in accordance with the allocations to achieve political balance indicated below:   DEVELOPMENT MANAGEMENT   Voting Members       Conservative:  8   Cllr Mrs D.B. Bedford Cllr J.B. Canty Cllr R.M. Cooper Cllr P.I.C. Crerar     Cllr P.J. Cullum Cllr J.H. Marsh Cllr C.J. Stewart Cllr B.A. Thomas     Labour: 3   Cllr K. Dibble Cllr C.P. Grattan Cllr Nadia Martin       Standing Deputies    Conservative:  Cllr M.D. Smith   Labour: Cllr Sophie Porter                 NOTE: The Cabinet Member with responsibility for planning matters is to be an ex officio non-voting member of the Development Management Committee.      LICENSING, AUDIT AND GENERAL PURPOSES   Voting Members:      Conservative:  7   Cllr Sophia Choudhary Cllr Veronica Graham-Green Cllr L. Jeffers Cllr Prabesh KC Cllr Mara Makunura Cllr S.J. Masterson Cllr Jacqui Vosper   Standing Deputies:   Conservative:                             Cllr Sue Carter     Labour:  3   Cllr A.H. Crawford Cllr Christine Guinness Cllr A.J. Halstead               Labour: Cllr C.P. Grattan    Liberal Democrat: 1   Cllr A.K. Chowdhury                   Liberal Democrat: Cllr T.W. Mitchell       OVERVIEW AND SCRUTINY COMMITTEE   Voting Members:   Conservative:  8   Cllr D.B. Bedford Cllr Sue Carter Cllr R.M. Cooper   Cllr L. Jeffers Cllr Mara Makunura Cllr S.J. Masterson Cllr M.D. Smith Cllr Jacqui Vosper   Standing Deputies:   Conservative: Cllr J.H. Marsh       Labour:  3   Cllr Gaynor Austin Cllr T.D. Bridgeman Cllr Christine Guinness                 Labour: Cllr K. Dibble   POLICY AND PROJECT ADVISORY BOARD   Voting Members   Conservative:  7   Cllr J.B. Canty Cllr Sophia Choudhary Cllr P.I.C. Crerar Cllr P.J. Cullum Cllr Prabesh KC Cllr C.J. Stewart Cllr B.A. Thomas   Standing Deputies:   Conservative: Cllr Veronica Graham-Green   Labour: 3   Cllr Nadia Martin Cllr Sophie Porter Cllr M.J. Roberts               Labour: Cllr A.H. Crawford     Liberal Democrat: 1   Cllr. T.W. Mitchell                   Liberal Democrat: Cllr A.K. Chowdhury       (2)    That the appointments of the Chairman and Vice-Chairman of the following Committees be approved as set out below: Development Management Chairman                -                        Cllr J.H. Marsh Vice-Chairman       -                        Cllr C.J. Stewart             Licensing, Audit and General Purposes Chairman                -                        Cllr S.J. Masterson Vice-Chairman       -                        Cllr Mara Makunura   Overview and Scrutiny Committee Chairman                -                        Cllr M.D. Smith Vice-Chairmen       -                        To be appointed   Policy and Project Advisory Board Chairman                -                        Cllr J.B. Canty Vice-Chairmen       -                        To be appointed     (3)  ...  view the full minutes text for item 6.