Extraordinary Council Meeting, Council - Thursday, 14th May, 2020 6.30 pm - Agenda and minutes

Venue: Remote Meeting - Link to view the meeting is below

Contact: Jill Shuttleworth, Democracy and Partnerships Manager  01252 398822

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Items
No. Item

1.

COUNCILLOR FRANK RUST - DEPUTY MAYOR OF RUSHMOOR

Minutes:

The Mayor spoke of the recent, sudden and sad death of Cllr Frank Rust due to the Coronavirus. She referred to Cllr Rust as being a faithful, much respected and loved servant to the Borough. The Mayor invited Cllr Keith Dibble to speak on behalf of all Members of the Council. Cllr Dibble said that Cllr Rust had been a friend for 40 years, a neighbour for 36 and a fellow councillor for 22 years. Cllr Rust had served as Mayor of Rushmoor in 2003/04 and had been looking forward to serving again in 2020/21. His funeral had been held recently at the Aldershot Crematorium, attended by just seven people. Frank’s widow and family and the Council would be organising a celebration of life memorial service when the current restrictions had been lifted, when everyone would have the opportunity to remember Frank. On behalf of Carol Rust and family, Cllr Dibble thanked all those who had sent messages of sympathy and condolence.

2.

MINUTES pdf icon PDF 86 KB

To confirm the Minutes of the Ordinary Meeting of the Council held on 20th February, 2020 (copy Minutes attached).

Minutes:

It was MOVED by Cllr D.E. Clifford; SECONDED by Cllr P.G. Taylor and

 

RESOLVED:  That the Minutes of the Ordinary Meeting of the Council held on 20th February, 2020 (copy having been circulated previously) be taken as read, approved and signed as a correct record.

 

 

 

3.

NEW REGULATIONS - REMOTE MEETINGS

The Government has recently introduced the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which enable local authorities to hold meetings virtually by using video or telephone conferencing technology. The Regulations apply until 6th May, 2021. In order to facilitate meetings of relevant bodies set out in the Constitution, including the Council and Committees, it is recommended that:

 

“Having regard to the Local Authorities and Police and Crime Panels  (Coronavirus) (Flexibility of Local Authority and Police Crime Meetings) (England and Wales) Regulations 2020, the application of the appropriate provisions contained in the Constitution relating to the organisation and operation of meetings, including Standing Orders, be suspended so that they can be adapted and amended to facilitate the effective running of meetings remotely and the transaction of the business of the Council.”

Minutes:

The Government had recently introduced the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, which enabled local authorities to hold meetings virtually by using video or telephone conferencing technology.  The Regulations would apply until 6th May, 2021. 

 

In order to facilitate meetings of the relevant bodies set out in the Council’s Constitution, including the Council and Committees it was MOVED by Cllr S.J. Masterson; SECONDED by Cllr A.J. Newell – That, having regard to the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Meetings) (England and Wales) Regulations 2020, the application of the appropriate provisions contained in the Constitution relating to the organisation and operation of meetings, including Standing Orders, be suspended so that they can be adapted and amended to facilitate the effective running of meetings remotely and the transaction of the business of the Council.

 

There voted FOR: 36; AGAINST: 0 and the Motion was DECLARED  CARRIED.

 

 

4.

CONSTITUTION REVIEW pdf icon PDF 320 KB

To receive a report from the Licensing, Audit and General Purposes Committee (copy attached – Annex 1), which recommends the approval of a revised and updated Constitution for the Council. The Chairman of the Licensing, Audit and General Purposes Committee (Cllr S.J. Masterson) will introduce this item.

Additional documents:

Minutes:

The Chairman of the Licensing, Audit and General Purposes Committee (Cllr S.J. Masterson) introduced the Report of the Committee’s meeting held on 23rd March, 2020 when consideration had been given to a revised and updated Constitution for the Council. Changes had been proposed to the overall structure and content of the Constitution to ensure that the provisions remained up-to-date and the Council continued to work effectively in the context of ongoing modernisation and transformation and to help ensure the delegation arrangements were sustainable for the future.

 

It was MOVED by Cllr S.J. Masterson; SECONDED by Cllr A.J. Newell – That approval be given to the draft revised Constitution.

 

There voted FOR: 34; AGAINST: 0 and the Recommendation was DECLARED CARRIED.

 

NOTE:  In accordance with Standing Order 29, the ‘Standing Orders for the Regulation of Business’ to stand adjourned without discussion to the Council Meeting on 25th June, 2020.

 

 

 

5.

APPOINTMENT OF THE LEADER OF THE COUNCIL

To consider nominations and appoint the Leader of the Council to hold office until the Annual Meeting in 2021. Cllr D.E. Clifford has been nominated by the Conservative Group.

Minutes:

It was MOVED by Cllr K.H. Muschamp; SECONDED by Cllr P.G. Taylor - That Cllr D.E. Clifford be appointed Leader of the Council to hold office until the Annual Meeting of the Council in 2021.  

 

There voted FOR: 24; AGAINST: 0; ABSTAINED: 12 and the Motion was DECLARED CARRIED.

 

 

6.

APPOINTMENTS 2020/21

(1)          To note the appointment of the Deputy Leader and the following councillors as Cabinet Portfolio Holders for the Municipal Year 2020/21, as made by the Leader of the Council:

 

Cllr K.H. Muschamp

Deputy Leader and

Customer Experience and Improvement

Cllr Marina Munro

Planning and Economy

Cllr M.J. Tennant

Major Projects and Property

Cllr M.J. Sheehan

Operational Services

Cllr P.G. Taylor

Corporate Services

Cllr A.R. Newell

Democracy, Strategy and Partnerships

 

 

(2)          To consider and approve the Appointments to Committees for the Municipal Year 2020/21 as follows in accordance with the allocations to achieve political balance indicated:

 

DEVELOPMENT MANAGEMENT COMMITTEE

 

Voting Members

           

Conservative: 8

Labour: 3

 

 

Cllr J.B. Canty

Cllr K. Dibble

Cllr R.M. Cooper

Cllr C.P. Grattan

Cllr P.I.C. Crerar

Cllr Nadia Martin

Cllr P.J. Cullum

 

Cllr J.H. Marsh

 

Cllr C.J. Stewart

 

Cllr B.A. Thomas

 

Cllr Jacqui Vosper

 

 

 

Standing Deputies:

 

 

 

Conservative:

Labour:

Cllr M.D. Smith

Cllr Sophie Porter

 

NOTE: The Cabinet Member with responsibility for planning matters is to be an ex officio non-voting member of the Development Management Committee.

 

LICENSING, AUDIT AND GENERAL PURPOSES COMMITTEE

 

Voting Members

 

Conservative: 7

Labour: 3

Liberal Democrat: 1

 

 

 

Cllr Mrs D.B. Bedford

Cllr A.H. Crawford

Cllr A.K. Chowdhury

Cllr Sophia Choudhary

Cllr Christine Guinness

 

Cllr Veronica Graham Green

Cllr A.J. Halstead

 

Cllr Prabesh KC

 

 

Cllr L. Jeffers

 

 

Cllr Mara Makunura

 

 

Cllr S.J. Masterson

 

 

 

 

 

Standing Deputies:

 

 

 

 

 

Conservative:

Labour:

Liberal Democrat:

Cllr Sue Carter

Cllr C.P. Grattan

Cllr T.W. Mitchell

 

 

 

OVERVIEW AND SCRUTINY COMMITEE

 

            Voting Members

           

Conservative: 8

Labour: 3

 

 

Cllr Mrs D.B. Bedford

Cllr Gaynor Austin

Cllr Sue Carter

Cllr T.D. Bridgeman

Cllr R.M. Cooper

Cllr Christine Guinness

Cllr L. Jeffers

 

Cllr Mara Makunura

 

Cllr S.J. Masterson

 

Cllr M.D. Smith

 

Cllr Jacqui Vosper

 

 

 

Standing Deputies:

 

 

 

Conservative:

Labour:

Cllr J.H. Marsh

Cllr K. Dibble

 

 

            POLICY AND PROJECT ADVISORY BOARD

 

            Voting Members

           

Conservative: 7

Labour: 3

Liberal Democrat: 1

 

 

 

Cllr J.B. Canty

Cllr Nadia Martin

Cllr T.W. Mitchell

Cllr Sophia Choudhary

Cllr Sophie Porter

 

Cllr P.I.C. Crerar

Cllr M.J. Roberts

 

Cllr P.J. Cullum

 

 

Cllr Prabesh KC

 

 

Cllr C.J. Stewart

 

 

Cllr B.A. Thomas

 

 

 

 

 

Standing Deputies:

 

 

 

 

 

Conservative:

Labour:

Liberal Democrat

Cllr Veronica Graham Green

Cllr A.H. Crawford

Cllr A.K. Chowdhury

 

 

(3)          To consider the nominations and appoint the Chairman and Vice-Chairmen of the Committees (the Conservative Group nominations are set out below):

 

Development Management

Nominated Chairman                      -           Cllr J.H. Marsh

Nominated Vice-Chairman            -           Cllr C.J. Stewart

 

Licensing, Audit and General Purposes

Nominated Chairman                      -           Cllr S.J. Masterson

Nominated Vice-Chairman            -           Cllr Mara Makunura

 

 

(4)          To consider the nominations and appoint the Chairman of the Overview and Scrutiny Committee and the Policy and Project Advisory Board (the Conservative Group nominations are set out below):

 

Overview and Scrutiny Committee

Nominated Chairman                      -           To be confirmed

 

Policy & Project Advisory Board         

Nominated Chairman                      -           Cllr J.B. Canty

 

 

(5)          To consider and approve the appointments to the Management Boards for the Municipal Year 2020/21:

 

The Aldershot Recreation Ground Trust

 

Cllr Mrs D.B. Bedford

Cllr K. Dibble

Cllr M.S. Choudhary

 

 

Standing Deputy:

Cllr Nadia Martin

 

 

 

King George’s Field, Farnborough Trust

           

Cllr C.J. Stewart

Cllr  ...  view the full agenda text for item 6.

Minutes:

Subject to the nomination of Cllr M.D. Smith as Chairman of the Overview and Scrutiny Committee, Cllr Jacqui Vosper replacing Cllr Mrs D.B. Bedford on the Licensing, Audit and General Purposes Committee and Cllr Mrs D.B. Bedford replacing Cllr Jacqui Vosper on the Development Management Committee, it was MOVED by Cllr D.E. Clifford and SECONDED by Cllr K.H. Muschamp –

 

(1)          Appointment of Cabinet Members

 

That it be noted that the following appointments of the Deputy Leader and the following councillors as Cabinet Portfolio Holders for the Municipal Year 2020/21 had been made by the Leader of the Council:

 

Cllr K.H. Muschamp – Deputy Leader and Customer Experience and Improvement

Cllr Marina Munro – Planning and Economy

Cllr A.R. Newell – Democracy, Strategy and Partnerships

Cllr M.L. Sheehan – Operational Services

Cllr P.G. Taylor – Corporate Services

Cllr M.J. Tennant – Major Projects and Property

 

(2)          Committees

 

That the appointments to Committees for the 2020/21 Municipal Year be approved, in accordance with the allocations to achieve political balance indicated below:

 

DEVELOPMENT MANAGEMENT

 

Voting Members

 

    Conservative:  8

 

Cllr Mrs D.B. Bedford

Cllr J.B. Canty

Cllr R.M. Cooper

Cllr P.I.C. Crerar

    Cllr P.J. Cullum

Cllr J.H. Marsh

Cllr C.J. Stewart

Cllr B.A. Thomas

 

 

Labour: 3

 

Cllr K. Dibble

Cllr C.P. Grattan

Cllr Nadia Martin

 

 

 

Standing Deputies

 

 Conservative:

 Cllr M.D. Smith

 

Labour:

Cllr Sophie Porter

 

 

           

NOTE: The Cabinet Member with responsibility for planning matters is to be an ex officio non-voting member of the Development Management Committee. 

 


 

LICENSING, AUDIT AND GENERAL PURPOSES

 

Voting Members:   

 

Conservative:  7

 

Cllr Sophia Choudhary

Cllr Veronica Graham-Green

Cllr L. Jeffers

Cllr Prabesh KC

Cllr Mara Makunura

Cllr S.J. Masterson

Cllr Jacqui Vosper

 

Standing Deputies:

 

Conservative:                            

Cllr Sue Carter

 

 

Labour:  3

 

Cllr A.H. Crawford

Cllr Christine Guinness

Cllr A.J. Halstead

 

 

 

 

 

 

 

Labour:

Cllr C.P. Grattan

 

 Liberal Democrat: 1

 

Cllr A.K. Chowdhury

 

 

 

 

 

 

 

 

 

Liberal Democrat:

Cllr T.W. Mitchell

 

 

 

OVERVIEW AND SCRUTINY COMMITTEE

 

Voting Members:

 

Conservative:  8

 

Cllr D.B. Bedford

Cllr Sue Carter

Cllr R.M. Cooper  

Cllr L. Jeffers

Cllr Mara Makunura

Cllr S.J. Masterson

Cllr M.D. Smith

Cllr Jacqui Vosper

 

Standing Deputies:

 

Conservative:

Cllr J.H. Marsh

 

 

 

Labour:  3

 

Cllr Gaynor Austin

Cllr T.D. Bridgeman

Cllr Christine Guinness

 

 

 

 

 

 

 

 

Labour:

Cllr K. Dibble

 

POLICY AND PROJECT ADVISORY BOARD

 

Voting Members

 

Conservative:  7

 

Cllr J.B. Canty

Cllr Sophia Choudhary

Cllr P.I.C. Crerar

Cllr P.J. Cullum

Cllr Prabesh KC

Cllr C.J. Stewart

Cllr B.A. Thomas

 

Standing Deputies:

 

Conservative:

Cllr Veronica Graham-Green

 

Labour: 3

 

Cllr Nadia Martin

Cllr Sophie Porter

Cllr M.J. Roberts

 

 

 

 

 

 

 

Labour:

Cllr A.H. Crawford

 

 

Liberal Democrat: 1

 

Cllr. T.W. Mitchell

 

 

 

 

 

 

 

 

 

Liberal Democrat:

Cllr A.K. Chowdhury

 

 

 

(2)    That the appointments of the Chairman and Vice-Chairman of the following Committees be approved as set out below:


Development Management

Chairman                -                        Cllr J.H. Marsh

Vice-Chairman       -                        Cllr C.J. Stewart

           

Licensing, Audit and General Purposes

Chairman                -                        Cllr S.J. Masterson

Vice-Chairman       -                        Cllr Mara Makunura

 

Overview and Scrutiny Committee

Chairman                -                        Cllr M.D. Smith

Vice-Chairmen       -                        To be appointed

 

Policy and Project Advisory Board

Chairman                -                        Cllr J.B. Canty

Vice-Chairmen       -                        To be appointed

 

 

(3)  ...  view the full minutes text for item 6.