Council - Thursday, 21st June, 2018 7.00 pm - Agenda and minutes

To confirm the Minutes of the Annual Meeting of the Council held on 22nd May 2018 (copy Minutes attached).

It was MOVED by Cllr Barbara Hurst; SECONDED by Cllr M.J. Tennant and

RESOLVED:  That the Minutes of the Annual Meeting of the Council held on 22nd May, 2018 (having been circulated previously) be taken as read, approved and signed as a correct record.

(1)          The Mayor advised Members that the Deputy Mayor was not in attendance following recent surgery and wished her a speedy recovery.   Cllr A.H. Crawford was also absent and the Mayor asked for the Council’s good wishes to be sent to Cllr Crawford.

(2)          The Mayor reported that he had attended the annual Gurkha Cup Football Tournament at the sports ground on Queens Avenue in Aldershot on 27th May, 2018.  The Mayor thanked the Tamu Dhee Association UK who had generously presented him with a cheque for  £500 for the Mayor’s charities. 

(3)          The Mayor reported that he had attended the annual Farnborough Donkey Derby on 28th May, 2018, which had been organised by local Rotarians, at King George V Playing Fields.  The event had been well attended and had raised a considerable amount for local charities.

(4)          The Mayor advised Members that he had had the honour of attending a Royal Garden Party at Buckingham Palace on 5th June, 2018 and had been accompanied by Keith and Marianne Holland.

(5)          The Mayor stated that he had been proud to attend the Victoria Day event in Aldershot Town Centre on 9th June, 2018.  More than 500 people from community groups, schools and businesses had taken part in the grand parade.  The Mayor thanked those at the Council who had organised the event, with the help of the Aldershot Communities Together group, which was comprised of volunteers and residents who had all helped to make the event such a great success.

(6)          The Mayor reported on the ‘Kids Out’ fun day which had been held on 13th June, 2018 at the Army Rugby Stadium in Aldershot for local disadvantaged children.  Many Rotary volunteers from Rushmoor and surrounding areas had made the day full of enjoyment for over 800 children and their carers. 

(7)          The Mayor advised that he had attended the Rushmoor ‘Get Involved’ Fair in Farnborough Town Centre on 16th June, 2018.  This event had been supported by over 35 local voluntary organisations and had been organised to give local people the opportunity to find out what local charities, community groups and clubs did.  The other purpose of the event was to show people how they could get involved in volunteering and support local organisations who played an important part in Rushmoor’s community. 

(8)          The Mayor reported on the reception that had been held at the Council Offices on 6th June, 2018 to mark the 100th Anniversary of the Royal Air Force. 

(9)          The Mayor advised that his Charity Golf Tournament would be held on Friday, 14th September, 2018 and asked for golfers to note the date in their diary.  Further details would be circulated in the near future.

To receive any questions by Members submitted in pursuance of Standing Order 8 (3).

The Mayor reported that no questions had been submitted under Standing Order 8(3).

To consider the recommendations of the Cabinet and Committees in relation to the following items:

(1)          Appointment of Monitoring Officer

It was MOVED by Cllr J.E. Woolley; SECONDED by Cllr Mara Makunura – That approval be given to the changes to the arrangements for the role of Monitoring Officer, namely that the designation would be to the Executive Director (Operations), as set out in Report No. CEX1802.

There voted FOR: 31; AGAINST: 0 and the Recommendation was DECLARED CARRIED.

(2)          Terms of Reference – Licensing and General Purposes Committee

Cllr J.E. Woolley introduced the Report of the Licensing and General Purposes Committee meeting held on 24th May, 2018 which recommended the approval of changes to the terms of reference of the Committee.  It was MOVED by Cllr J.E. Woolley; SECONDED by Cllr Jacqui Vosper – That approval be given to the changes to the terms of reference of the Licensing and General Purposes Committee, as set out in the Committee’s Report.

There voted FOR: 22; AGAINST: 0 and the Recommendation was DECLARED CARRIED.

To receive a report containing the recommendations of the Independent Remuneration Panel which undertook a review of Rushmoor’s Members Allowances Scheme in April 2018 (copy attached - Annex 2).

It was MOVED by Cllr J.E. Woolley and SECONDED by Cllr J.H. Marsh – That the proposals set out in the Independent Remuneration Panel’s Sixth Report be adopted.

During discussion, it was MOVED by Cllr Keith Dibble and SECONDED by Cllr A.J. Halstead – That the implementation of the proposals set out in the Report be deferred until June, 2019 to allow the new governance structure arrangements to be reviewed.  

On a Recorded Vote there voted FOR: Cllrs T.D. Bridgeman, Sophia Choudhary, A.K. Choudhary, Keith Dibble, Sue Dibble, Jennifer Evans, C.P. Grattan, A.J. Halstead, Nadia Martin and M.J. Roberts (10); AGAINST: Cllrs Diane Bedford, D.M.T. Bell, J.B. Canty, M.S. Choudhary, D.E. Clifford, R.M. Cooper, Liz Corps, P.I.C. Crerar, Veronica Graham-Green, Barbara Hurst, G.B. Lyon, Mara Makunura, J.H. Marsh, Marina Munro, K.H. Muschamp, A.R. Newell, M.L. Sheehan, M.D. Smith, P.G. Taylor, M.J. Tennant, B.A. Thomas, Jacqui Vosper and J.E. Woolley (23); and ABSTAINED: Cllr R.L.G. Dibbs and the Mayor (Cllr. S.J. Masterson) (2) and the Amendment was DECLARED LOST.

Following further discussion, the recommendations of the Independent Remuneration Panel were put to the meeting.  There voted FOR: 22; AGAINST: 9 and the Recommendations were DECLARED CARRIED.  

To receive any questions by Members to Cabinet Members submitted in accordance with the Procedure Note.

The Mayor reported that no questions had been submitted for the Cabinet.

To receive and ask questions on the Reports of the following Meetings (copy reports attached):

(1)          Cabinet

It was MOVED by Cllr D.E. Clifford; SECONDED by Cllr Barbara Hurst and

RESOLVED:  That the Reports of the Meetings of the Cabinet held on 17th April and 29th May, 2018 be received.

(2)          Development Management Committee

It was MOVED by Cllr B.A. Thomas; SECONDED by Cllr J.H. Marsh and

RESOLVED:  That the Report of the Meeting of the Development Management Committee held on 25th April, 2018 be received.

(3)          Development Management Committee

It was MOVED by Cllr J.H. Marsh; SECONDED by Cllr Diane Bedford and

RESOLVED:  That the Report of the Meeting of the Development Management Committee held on 23rd May, 2018 be received.

(4)       Licensing and General Purposes Committee

It was MOVED by Cllr J.E. Woolley; SECONDED by Cllr Jacqui Vosper and

RESOLVED:  That the Report of the Meeting of the Licensing and General Purposes Committee held on 24th May, 2018 be received.

To note the Report of the meeting of the Policy and Project Advisory Board held on 5th June, 2018 (copy report attached).

RESOLVED:  That the Report of the Policy and Project Advisory Board held on 5th June, 2018 be received.